- Che-student-staff-list - ecn.purdue.edu

REMINDER: Finance Related Transformation Deadlines
by Rosas, Yvette 25 May '18

25 May '18

Good morning, This is a friendly reminder of the pause deadlines in regards to purchasing, invoice/reimbursement payments and travel expense reports as we get closer to the July 1 launch of the Finance transformation project. Upcoming Deadlines: **May 30 is the last day to submit a catalog order in Ariba. Any orders that are not approved by the business office by May 31 will be deleted unless you put them back in composing status. Orders that do not need to be placed now should be held until after July 1 when Ariba is available again. **May 30 is the last day to submit an invoice/reimbursement to the business office if the vendor needs to receive payment by June 30. Any invoices or reimbursement requests received after this day will not be processed until after July 1. **June 13 is the last day to submit your travel expense report in Concur. Any expense reports that are not approved by the business office by June 15 will be deleted and travelers or their delegates will have to re-submit the expense report after July 1. Interim Order Method Guide: Below is the interim purchasing process for orders that are essential and cannot wait until July to be placed. Please note, the interim processes require extensive resources and manual effort; therefore, orders should be made only for essential items during the pause period. We have a limited number of credit cards on hand for individuals to check out. Those cards will only be available for items that you can easily pick up at a local vendor/supplier. Type Dollar Amount Interim Purchase Methods Catalog Suppliers Up to $9,999.99 Purchasing credit card will have to be used. The order will have to be placed in the business office via website or over the phone. Purchasing cards will not be available to be checked out. Non-Catalog Suppliers Up to $4,999.99 Purchasing credit card will have to be used. The order will have to be placed in the business office via website or over the phone. Purchasing card will not be available to be checked out. If the vendor does not accept credit cards, please work with the business office to place order and pay by check. Non-Catalog Suppliers $5,000 to $9,999.99 Please work with the business office to place order. All Suppliers/Orders $10,000 and above Follow process for Requests for Purchase $10,000 (see below) and work with the business office to place order. Requests for Purchase $10,000 and over: The process for purchase requests $10K and over has not changed. Requests should be submitted to Procurement at: Requests for Purchase $10,000 and over<https://sp2013.itap.purdue.edu/businessservices/procure/requests/SitePages/…>. Procurement Sourcing Staff will review your request and advise on next steps. Xerox (Print Services): Orders should be created in WebCRD. Credit card information should be called into Xerox. Please work with the business office to make this payment. University Stores (Gases): will be accepting the Form 100<https://www.purdue.edu/materials/documents/form100.pdf>. Please bring this form to the Business Office to approve before picking up your items. Fisher Storerooms: Please check out a purchasing card from the business office prior to picking up the items. Cannon IV (MFD's, Copiers, Printers): The current process for requesting devices should be followed. Complete the Copy/Print Questionnaire<https://spa2013.itap.purdue.edu/Business/busforms/Business%20Forms/Copy%20P…> and email to copyprint(a)lists.purdue.edu<mailto:copyprint@lists.purdue.edu> for a quote. Orders will have to be placed by the business office. Restricted Commodity approval is required for all interim purchase methods PRIOR to order placement. Restricted Product Category Animals/Fish Information Technology Furniture and Office Accessories Radioactive Materials Safety Equipment, Explosive Materials Building, Construction and Maint., General Building Construction, Infrastructure Construction & Maint. Do not hesitate to reach out to the business office if you have any questions regarding the pause deadlines or interim purchasing process. We appreciate your patience during the pause period. Best regards, Yvette Yvette Rosas Business Manager Davidson School of Chemical Engineering

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Safety awareness training session - Tuesday, May 29
by Nagy, Gabriela 24 May '18

24 May '18

Hello Everyone, The next safety awareness training sessions is scheduled for Tuesday, May 29, 2018 from 1:30 - 2:30 pm am in FRNY 3062B. All new employees and researchers need to have initial safety training. If you have new people joining your groups for research, they will need safety training before they start working (e.g. visitors, exchange students, post-docs, etc.). Please ask them to attend this session. Most of our undergraduate students already have the initial training, and would need to take the online refresher. Students from other departments, doing research in our labs, will need this initial training. Thank you, Gabriela __________________ Gabriela Nagy, PhD Industrial Education Director Davidson School of Chemical Engineering Room FRNY G041D Purdue University Tel: (765)-496-1710 E-mail: nagyg(a)purdue.edu<mailto:nagyg@purdue.edu>

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Old Side Elevator Shut Down
by Valley, Jeffrey L 23 May '18

23 May '18

BE ADVISED - The elevator on the old side of the building is going to be shut down starting next week for a complete upgrade and overhaul and will be out of service for approximately 5 weeks. The other 2 elevators in the addition will be in normal operation during this project. The major impact of this shut down will be that the old side basement and 3rd floor will only be accessible by the stairs. With that said, anything that needs to be moved to or removed from those areas by the elevator should be taken care of before next Tuesday morning. I have not received a confirmation on exactly what day they will start but a preliminary schedule said the week of May 28th. When they contact us to confirm, I will send out a more precise notification. If you have any questions, please contact me. Thanks . Jeff Valley

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FW: COMMUNICATION: IDEM inspector is on campus today
by Valley, Jeffrey L 22 May '18

22 May '18

FYI...................Please check and make sure all is compliant in your labs. Thank you. From: Clendenning, Amanda M Sent: Tuesday, May 22, 2018 10:15 AM Subject: COMMUNICATION: IDEM inspector is on campus today Communications Announcement Purdue University - Administrative Operations TO: Building Deputies FR: Eric Johnson, Radiological and Environmental Management DA: Tuesday, May 22, 2018 RE: IDEM inspector is on campus today A representative from the Indiana Department of Environmental Management is on campus today to conduct a hazardous waste inspection. Please ensure that all chemical containers are closed and properly labeled, including high performance liquid chromatography (HPLC) waste containers. For detailed waste storage procedures, please see the following REM webpage: https://www.purdue.edu/ehps/rem/waste/wststo.html. Feel free to contact the REM Hazardous Materials Management area at (765) 494-0121 if you have any questions.

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FW: Physical Facilities Connection Special Alert – May 18, 2018
by Valley, Jeffrey L 18 May '18

18 May '18

FYI – Information on Northwestern parking garage starting Monday From: Clendenning, Amanda M Sent: Friday, May 18, 2018 1:33 PM Subject: Physical Facilities Connection Special Alert – May 18, 2018 [cid:image003.png@01CF655A.1BCC4E70]<https://www.purdue.edu/physicalfacilities/pfconnection/recent-news/index.ht…> Contact Us<mailto:rmkiefer@purdue.edu;rlterry@purdue.edu> News from Physical Facilities for Building Deputies Special Alert – May 18, 2018 Construction Notices Northwestern Avenue Parking Garage closures; new traffic flows begin Monday<https://www.purdue.edu/physicalfacilities/news/2018/051018-pgnw-closure.html> Sidewalk closure north of Agricultural and Biological Engineering<https://www.purdue.edu/physicalfacilities/news/2018/051818-abe-sidewalk.html>

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FRNY - VoIP Deployment
by VoIP Rollout 17 May '18

17 May '18

???Colleagues, You may have heard that Purdue is upgrading its 20-year-old phone system with new Cisco Voice over Internet Protocol (VoIP) phones. You will be receiving a new phone with features we believe you're going to like. Beginning May 21st installation crews will access your location to make sure it is set up to receive your new phone. Later, we will email you again with details on when the phone will arrive and the date on which it will be activated. The new VoIP phones offer a variety of advantages for faculty and staff, including the ability to take calls on a mobile device and have voicemails forwarded via email. The switch also will make it easier to get phones moved when moving to a different office. No paperwork required. Just plug the phone into a network port at the new location. Quick reference materials will be distributed with your new phone and simple training videos are available to assist you in setting it up and becoming familiar with it, including creating new PIN numbers and greetings. You can access these on the project website https://www.itap.purdue.edu/telecommunications/rollout/?<https://www.itap.purdue.edu/telecommunications/rollout/>. The website also includes an up-to-date schedule of planned installation locations and an FAQ about the project. Information is available as well in Purdue's GoldAnswers online knowledgebase. Search for "Cisco VoIP." In addition to mobile capability, voicemail to email and faster phone moves, other features that may benefit faculty and staff include: * Self-service web portals to set up phone and voicemail options. * Audio, web and video conferencing services if desired. * Enhancements that should allow faster recognition, troubleshooting and resolution of issues. * Automated emergency location tracking, giving 911 operators precise locations. Headset users: Most wireless headsets should work with your new VoIP phone. Wired headsets may require an adapter cable, if available. The FAQ on the project website has a list of compatible headsets if you need a new one. Once your new phone is fully activated, a member of the phone project team will visit your location to remove your old phone. Thank you in advance for your assistance on this major undertaking. If you have questions, please feel free to send an inquiry to VOIP-Rollout(a)purdue.edu. Thank you, Amit J. Patel, ITaP Voice Operations Manager

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Stairway Lighting Project
by Valley, Jeffrey L 15 May '18

15 May '18

BE ADVISED - Starting this week there is a campus wide project to install new LED lighting in all stairways. Our building is scheduled to be one of the first, so possibly towards the end of the week you will see stairways and entries taped off/barricaded for a period of time while the work is done. It should not take that long per landing/light, so they should progress rather quickly and stairways will be reopened when finished. If you have any questions, please contact me. Thanks. Jeff Valley

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FW: Physical Facilities Connection – May 10, 2018
by Valley, Jeffrey L 11 May '18

11 May '18

FYI – In the email below are updates of planned disruptions you will experience this summer trying to get around campus during construction. 3rd item down on the list – Northwestern Parking garage closing next Friday the 18th at 6 pm for all of the weekend and reopening Monday the 21st with only the north side of the garage being open all summer long. From: Clendenning, Amanda M Sent: Thursday, May 10, 2018 4:30 PM Subject: Physical Facilities Connection – May 10, 2018 [cid:image003.png@01CF655A.1BCC4E70]<https://www.purdue.edu/physicalfacilities/pfconnection/recent-news/index.ht…> Contact Us<mailto:rmkiefer@purdue.edu;rlterry@purdue.edu> News from Physical Facilities for Building Deputies – May 10, 2018 Construction Notices Construction on West Lafayette campus increases this summer<https://www.purdue.edu/physicalfacilities/news/2018/051018-summer-construct…> Armory parking lot, surrounding impacts start May 14<https://www.purdue.edu/physicalfacilities/news/2018/051018-ar-parking-stem.…> Northwestern Avenue Parking Garage closures<https://www.purdue.edu/physicalfacilities/news/2018/051018-pgnw-closure.html> Road closures, traffic restrictions expand during next phase of State Street Redevelopment Project<https://statestreetwl.com/project-news-updates/2018/5/7/road-closures-traff…> Martin Jischke Drive and Stadium Avenue intersection to temporarily close<https://statestreetwl.com/project-news-updates/2018/5/9/martin-jischke-driv…> Temporary University Street restriction to one lane<https://www.purdue.edu/physicalfacilities/news/2018/051018-university-stree…> Drive south of Mackey Arena closed throughout summer<https://www.purdue.edu/physicalfacilities/news/2018/051018-lamb-mack-drive.…> Sidewalk, parking restrictions start Monday near Earhart Residence Hall<https://www.purdue.edu/physicalfacilities/news/2018/051018-erht-paving.html> Sidewalk closures near Jischke Hall of Biomedical Engineering start in coming weeks<https://www.purdue.edu/physicalfacilities/news/2018/051018-mjis-sidewalks.h…>

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Start of self-audits of ChE labs and offices
by Nagy, Gabriela 09 May '18

09 May '18

Hello Everyone, It is now time to complete the Annual Safety Review of all ChE laboratories and offices. These reviews are part of our Integrated Safety Plan (ISP) and are required to obtain our annual recertification with the University. The safety audit of multiple offices can be inventoried on the same form. The timeline for the 2018 recertification process with REM is: - May - June - self-audits of all laboratories and offices - June - Safety inspections of all ChE laboratories and offices - May - July - address deficiencies identified in self-audits and inspections - August - Recertification Review meeting with REM 1. Self-Audits: The ISP Self-Audit checklist can be found on the ChE School's website, under the "Laboratory Safety Requirements" heading: https://engineering.purdue.edu/ChE/aboutus/safety , or on the REM's website: https://www.purdue.edu/ehps/rem/isp/index.html . Please only use these forms, as they are the most up-to-date forms that are now used at University level. I also attach the most updated form, for your convenience. The first eight sections have universal questions that apply to every area. Sections 9 to 27 have questions related to specialized operations; research laboratories and shops should address all sections. All self-audit checklists must be signed by PI/supervisor, not necessarily by the person completing the self-audit. I attach the Hazard Assessment Certification for FRNY offices for your information; please answer "yes" to questions 6.1 - 6.4 for offices. Please return completed self-audit forms to Gabriela Nagy in FRNY G041D by 5 pm on Wednesday, June 6, 2018. In addition to the self-audit, please review and update the door posting, hazard assessment (should be placed inside the lab, near the entrance), chemical inventory (Form HCP4) and employee exposure list (Form HCP5) and lab specific Chemical Hygiene Plan for your work area. They should be accurate and dated within the last six months. If your group is keeping SDSs saved electronically, please make sure you follow the recommendations issued by the safety committee that are listed HERE<https://engineering.purdue.edu/ChE/aboutus/safety/documents/Guidelines%20fo…>. 2. Inspections: The ChE Safety Committee will perform unannounced safety inspections of all laboratories and offices during June, and will send the inspection reports to the faculty responsible for those areas. 3. Deficiencies: Deficiencies identified in your audits and in the ChE Safety Committee inspections will need to be addressed. The ChE Safety Committee (list posted on https://engineering.purdue.edu/ChE/aboutus/safety ) is available to help you. 4. Recertification Review: The review includes unscheduled visits to our laboratories and offices by REM. The recertification review meeting with REM will take place during August, 2018. Should you have any questions, please contact me. Again, please return the completed self-audit forms to Gabriela Nagy in FRNY G041D by 5 pm on Wednesday, June 6, 2018. Thank you, Gabriela on behalf of the ChE Safety Committee __________________ Gabriela Nagy, PhD Industrial Education Director Davidson School of Chemical Engineering Room FRNY G041D Purdue University Tel: (765)-496-1710 E-mail: nagyg(a)purdue.edu<mailto:nagyg@purdue.edu>

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Safety awareness training session - May 21
by Nagy, Gabriela 09 May '18

09 May '18

Hello Everyone, The next safety awareness training sessions is scheduled for Monday, May 21, 2018 from 11:30 am - 12:30 pm am in FRNY G124. All new employees and researchers need to have initial safety training. If you have new people joining your groups for research, they will need safety training before they start working (e.g. SURF students, visitors, exchange students, post-docs, master students doing their research project, etc.). Please ask them to attend this session. Most of our undergraduate students already have the initial training, and would need to take the online refresher (ask me if you are not sure they have taken the initial training). Students from other departments, doing research in our labs, will need this initial training. Thank you, Gabriela __________________ Gabriela Nagy, PhD Industrial Education Director Davidson School of Chemical Engineering Room FRNY G041D Purdue University Tel: (765)-496-1710 E-mail: nagyg(a)purdue.edu<mailto:nagyg@purdue.edu>

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