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EPICS INDIA: follow up information - 3/13 meeting
by Dustker, Srinivas Mohan 13 Mar '20

13 Mar '20

Hi team, This is going to be long email filled with information FYI - the meeting time will be at 8:30am on Friday's, starting from March 27th, 2020, where we will begin with PIGS, followed by questions and concerns. Then transition to India call at 9:30am. We (advisors and TA) will be present in the meeting till 10:20am. The best way to connect with us is via email, if you wish to talk to any of us outside of lab time. Make sure you send the email to Ali, Paul and myself; so that everyone is in the loop. Cody - If you want to reserve a GoToMeeting time via any of the three labs (1101, 1098B, 1098C), during after hours, for a virtual team meeting, you can do it via sharepoint. If you need more information on this, just let me know. If you got a new financial officer, let us know. @epics-india@ecn.purdue.edu<mailto:epics-india@ecn.purdue.edu> is the email list for all the team members in India. (Note: The advisors and the TA are not part of the list, so be sure to include us separately) Please start every subject line in your email as - EPICS INDIA: ______________ Coming to the notebooks (generic items to keep in mind; refer to your individual feedback for in-depth expectations): In your W&A, we would like to see two main categorizations - group work and individual work. Under individual work, please make note of what you did, why you did it, and provide evidence for the said task. Also, it would be beneficial to add, in what stage of the design process you currently are. With you reflections, we would like to see your reflection touching the three areas - what happened, how does it relate to EPICS or any of your identities, and the future Students in leadership roles should also focus on a plan of action for delegating tasks and outlining the goals (team and semester) Let us know if you have any questions or concerns. We really appreciate your time and co-operation. Best, Sri --------------------------------------------------------------------- Srinivas Mohan Dustker - (734)-773-5151 School of Engineering Education<https://engineering.purdue.edu/ENE> - Ph.D Student '19 EPICS<https://engineering.purdue.edu/EPICS/purdue> - Graduate Teaching Assistant Purdue University, West Lafayette IN Pronouns: he/him/his -----------------------------------------------------------------------

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EPICS INDIA: ARMS 1101 3/13 Meeting link
by Dustker, Srinivas Mohan 13 Mar '20

13 Mar '20

Hi team! As per Andrew Pierce's recent email, all EPICS labs are moving to GoToMeeting with immediate effect. FYI - the meeting will start at 9:30am, Eastern Daylight Time. Here is the meeting link for GoToMeeting for ARMS 1101: URL: https://www.gotomeeting.com/meeting/join-meeting Meeting ID: 796116189 If you want to call in, please use the following instructions: ARMS 1101: +1(408)650-3123, access code 796 116 189#, audio PIN: 894# Please let us know if you have questions or concerns. Stay safe! Best, Sri --------------------------------------------------------------------- Srinivas Mohan Dustker - (734)-773-5151 School of Engineering Education<https://engineering.purdue.edu/ENE> - Ph.D Student '19 EPICS<https://engineering.purdue.edu/EPICS/purdue> - Graduate Teaching Assistant Purdue University, West Lafayette IN Pronouns: he/him/his -----------------------------------------------------------------------

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EPICS - Today's Labs Moving to GoToMeeting
by Pierce, Andrew L 13 Mar '20

13 Mar '20

Hello all, We got word this morning that someone who has been in the EPICS labs has had exposure to a family member who has shown symptoms of COVID-19. There has not been a confirmed case here, but out of an abundance of caution, we are closing the labs and meeting rooms starting today and continuing through spring break. All teams who meet today should plan to call in to the appropriate GoToMeeting during normal lab hours: * ARMS 1098-B: +1(408)650-3123, access code 728 093 765#, audio PIN: 778# * ARMS 1098-C: +1(571)317-3112, access code 189 368 741#, audio PIN: 278# * ARMS 1101: +1(408)650-3123, access code 796 116 189#, audio PIN: 894# Please send any questions to me directly. My email and mobile phone number is below. Best regards, Andrew Andrew Pierce EPICS Academic Administrator Neil Armstrong Hall of Engineering - Room 1209 701 West Stadium Avenue West Lafayette, IN 47907-2045 Email: pierce1(a)purdue.edu<mailto:pierce1@purdue.edu> Phone: (765) 414-2107 http://www.purdue.edu/epics

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EPICS Response to COVID-19
by Pierce, Andrew L 12 Mar '20

12 Mar '20

[cid:image002.png@01D5F88A.36DD0F50] EPICS Program To: EPICS Students, Teaching Assistants, and Advisors From: Andrew Pierce, Academic Administrator Date: March 12, 2020 Subject: Temporary Restrictions in Response to Covid-19 Courses Effected: EPCS 101, 102, 111, 121, 201, 202, 301, 302, 401, 402, 411, 412, and 490 Effective: March 14 - until further notice In accordance with President Daniels' email earlier this week, as a proactive effort to reduce the potential for the spread of the novel coronavirus disease (COVID-19) on the Purdue West Lafayette campus, the EPICS courses are implementing restrictions to group work and to the use of lab and classroom facilities. There is no cause for panic, but student health and safety are always our priority, and appropriate steps toward prevention are in the best interest of everyone in the community. Coursework will continue in accordance with the EPICS syllabus<https://purdue0.sharepoint.com/sites/epics/Public%20Documents/Forms/AllItem…>; however, we will be implementing remote team meetings and limited lab work, beginning March 14 and extending until the University issues further guidance. The situation will be monitored, and updates will be communicated through email as needed. These policies are contingent on the university implementing further restrictions. Any guidance from the University will supersede the guidance outlined in this memo, and EPICS will always defer to new rules implemented at the University level. Methods and expectations for remote work are outlined below: Weekly Lab Meetings Lab meetings will be conducted at the usual time over WebEx, GoToMeeting, or comparable technology, similar to what we have always done for the remote Design Reviews. GoToMeeting is the preferred technology for lab meetings at this time. All team members are expected to log in remotely and participate, and attendance will be taken. Students should not report to their EPICS meeting rooms. If a student anticipates limitations on their access to the internet or to a device (computer, smartphone, tablet, etc.) capable of connecting to remote conferencing software, they should contact their TA and advisor promptly to negotiate an appropriate alternative. Project managers and Design Leads should prepare team progress, issues, and goals reports as usual. Design Leads should establish communication methods for small group meetings to take place at the conclusion of the overall team's progress reports. Professional Development Hours (PDHs) All in-person PDHs during this period will either be postponed, canceled, or converted to distance-learning sessions. Monitor the Learning Activities section on MyEPICS<https://engineering.purdue.edu/MyEpics> for details on a session-by-session basis. Team Communications Teams with strong existing electronic communication channels should continue to use those means for communications. Teams that do not have solutions in place should promptly implement Slack, GroupMe, or other real-time communication services to facilitate team work through this restricted period. All teams should communicate their preferred communication methods with their TA and advisor(s) and include them in those channels, as appropriate. Documentation Individual documentation will be more critical than ever, as advisors will have less observation of team members to use as a basis for evaluation of the course outcomes. Students should explicitly document and comment on their achievements in the five outcomes, as described in the Individual Evaluation Rubric<https://engineering.purdue.edu/EPICS/purdue/team-documents/ier>, in their OneNote notebooks. There should continue to be regular entries in the Work and Accomplishments and Reflection sections of the OneNote notebook. Project managers and design leaders should create summaries of the team meetings, including explicitly listing action items for team members and distribute them to the teams. Community Partner Visits and Deliveries Teams should analyze the impact of working remotely on their projects and partnerships. If community partner interactions can be conducted remotely, that is preferred and recommended. If interaction in-person, including on-site construction or fabrication, is deemed necessary by the team leadership and approved by the advisor, contact Jorge Martinez, Lab Manager, for further instructions. All in-person partner visits and deliveries are suspended during this period. Teams should continue to communicate and engage partners through web conferencing, phone, and email. Any requests for exceptions require approval by the team advisor and Pam Brown, University Coordinator. Lab Facilities The EPICS labs and computer lab will be limited to high priority work only during this period. If it is possible to complete tasks remotely without using lab facilities, that is advised. The doors and card swipe systems will be locked and can only be opened by approved staff. Access will only be permitted during staffed hours, 8am - 5pm Monday through Friday, or as otherwise arranged. To gain access, students will need approval from their team advisor and must be approved by Jorge Martinez (mart1419(a)purdue.edu<mailto:mart1419@purdue.edu>). Monitor communications from EPICS and the University, as a complete closure of labs is possible as the situation progresses. Any students granted permission to use the lab facilities should practice social distancing, avoid touching eyes, nose, and mouth, and should practice routine handwashing in accordance with CDC recommendations<https://www.cdc.gov/coronavirus/2019-ncov/about/prevention-treatment.html>. For safety, students should never work alone in the labs, but group size should be minimized to limit exposure. If the lab meeting rooms are needed for a face-to-face activity, follow similar precautions and use the same procedure to obtain advisor approval and contact Jorge Martinez. Graduate TA office hours will also be suspended through this period. Design Reviews The design reviews will be moved to all-remote conferencing. Plan to use the GoToMeeting accounts outlined in this document. The reviews will continue to take place during the lab period. All teams should prepare ahead for potential disruptions in the web-conferencing technology. One way to prepare for such disruptions would be to include upload a copy of your slides to the Sharepoint site where you upload your Design Documents. Suggested Team Activities Recognizing that each EPICS team is unique and that each team is in a different phase of design, each team will need to communicate with their advisor and develop a plan for how this remote time can best be used to advance their projects. Some common activities that can be done remotely for most teams include, but are not limited to: * Benchmarking * Benchmarking, or competitive analysis, can be performed early in the design process, or revisited late in the process to confirm that the partners needs are being met and that existing solutions do not already fulfil those needs. * Benchmarking can be performed by starting with the list of User Needs and researching commercial products or services that fulfil some or all of the User Needs, and identifying what shortcomings those solutions have that your project can address. Be sure to document your findings. * Risk Assessment * Teams can conduct a DFMEA any time after specifications are developed to predict and mitigate the risks of their projects. Guidance on the DFMEA can be found in the Design Process Document<https://sharepoint.ecn.purdue.edu/epics/teams/Public%20Documents/EPICS_Desi…> or American Society for Quality<https://asq.org/quality-resources/fmea>. * A remote PDH session on Risk Assessment and DFMEA may be offered to facilitate teams addressing the risks in their projects. Monitor MyEPICS for details. * Outsourcing Research * Teams in detailed design or near delivery phase may want to reevaluate their fabrication plans. This may include rethinking your approach to fabricating in house, or considering whether outsourcing some or all of the fabrication may be appropriate. Be sure to document your decision making process and findings. * Needs Assessment and Project Scoping * Teams that are expecting their projects to finish soon and are stuck waiting on final fabrication may consider initiating the Project Identification phase for the following semester. This may include holding remote conferences with the community partner to understand their needs and formulate a new project for the coming year. Your findings should be documented through a project need statement and User Needs list at minimum. Suggested Resources * GoToMeeting<http://www.joingotomeeting.com> * EPICS holds three GoToMeeting licenses, which correspond to the three classrooms. All teams should use these accounts to meet during their regularly scheduled lab time. * Reservations for these accounts can be made outside of class hours through the Sharepoint<https://purdue0.sharepoint.com/sites/epics/default.aspx> calendars. Reservations should not be made during other team's class periods. * GoToMeeting can be accessed through modern browsers or through a mobile app. * ARMS 1098B - Meeting ID: 728-093-765 * ARMS 1098C - Meeting ID: 189-368-741 * ARMS 1101 - Meeting ID: 796-116-189 * WebEx<https://www.purdue.edu/innovativelearning/supporting-instruction/instructio…> * All Purdue students, staff, and faculty have access to WebEx, a remote meeting tool that can be used for live-group meetings. * To the best of our current knowledge, student accounts are limited to meetings of eight (8) users. If your project team exceeds eight members, plan to reserve and use the appropriate GoToMeeting ID for your project meeting. * Sharepoint<https://purdue0.sharepoint.com/sites/epics/default.aspx> * Continue to upload any documents to Sharepoint and utilize your team's OneNote notebook to record your progress. * Slack<https://slack.com/> * EPICS has an existing Slack with dedicated channels for each team. * Slack is available through modern browsers, or as a mobile or desktop application. * Team members can join using https://join.slack.com/t/epicspurdue/signup. * Texting Apps * GroupMe, WhatsApp, and similar mobile group texting apps are commonly used by teams. * Consider whether these tools are appropriate for communications with team advisors, TAs, and project partners, especially if the team has a culture of using them in a very informal manner. Any questions or comments are welcomed, and should be sent to me directly. Contact information for all staff are included in the syllabus. Please keep an eye out for further communications from EPICS and from the University, as this guidance is likely to evolve. Thank you for your cooperation and patience as we make the most of this situation Best regards, [cid:image003.png@01D5F88A.36DD0F50] Andrew Pierce, M.S. EPICS Academic Administrator Email: pierce1(a)purdue.edu<mailto:pierce1@purdue.edu> Mobile: (765) 414-2107 [cid:image007.png@01D5F88A.C9710420] Neil Armstrong Hall of Engineering, Room 1200 | 701 West Stadium Avenue | West Lafayette, IN 47907-2045 Phone: 765-496-1068 | Fax: 765-494-0052 | epics(a)purdue.edu<mailto:epics@purdue.edu> | https://w<http://www.purdue.edu/epics>ww.purdue.edu/epics<http://www.purdue.edu/epics>

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EPICS Week 9 Announcements
by Pierce, Andrew L 10 Mar '20

10 Mar '20

Important EPICS Week 9 Announcements ________________________________ Student-Driven Recruiting - Attention Communication Officers - Due March 27 * All teams are expected to generate a 'help wanted' poster to recruit for your team. * This effort should be led by the Communication Officer and Project Manager. * A PDF of the posters are due to the EPICS office by close of business March 27. * Communications Officers will be asked to post the flyers in the appropriate buildings following approval from the EPICS staff. ________________________________ *NEW* EPICS Wellbeing PDH Series - Starts March 12 Students from Purdue Engineering Student Council (PESC) have organized an excellent set of speakers to help promote wellbeing among students in the EPICS program. The series will cover wellbeing topics including the Science of Wellbeing, Validation in Team Relationships, and Wellbeing in the Workplace. Take advantage of these new PDH opportunities by registering in myEPICS today. See attached flier for details. ________________________________ Greater Lafayette Mini Maker Faire - April 4 This is a fun opportunity to show off your EPICS or personal projects with makers of all kinds. See the attached flier or visit https://greaterlafayette.makerfaire.com/ for details and registration. ________________________________ Follow Us: [Image result for twitter logo]<https://twitter.com/EPICSPurdue> [Image result for facebook logo] <https://www.facebook.com/epicspurdue/> [Image result for linkedin logo] <https://www.linkedin.com/groups/5109739> ________________________________ Andrew Pierce EPICS Academic Administrator Neil Armstrong Hall of Engineering - Room 1209 701 West Stadium Avenue West Lafayette, IN 47907-2045 Email: pierce1(a)purdue.edu<mailto:pierce1@purdue.edu> Phone: (765) 494-3559 http://www.purdue.edu/epics

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Re: [Epics-india] EPICS India Mid-Semester Course Feedback
by Dustker, Srinivas Mohan 09 Mar '20

09 Mar '20

Hello team INDIA, We have decided to extend the deadline until Tuesday (3/10) midnight. This feedback is crucial as this will help us to focus our energy on making this course efficient and effective for you. Thank you! Best, Sri --------------------------------------------------------------------- Srinivas Mohan Dustker - (734)-773-5151 School of Engineering Education<https://engineering.purdue.edu/ENE> - Ph.D Student '19 EPICS<https://engineering.purdue.edu/EPICS/purdue> - Graduate Teaching Assistant Purdue University, West Lafayette IN Pronouns: he/him/his ----------------------------------------------------------------------- ________________________________ From: Leidig, Paul Alan <pleidig(a)purdue.edu> Sent: Friday, March 6, 2020 9:22 AM To: EPICS-India(a)ecn.purdue.edu <EPICS-India(a)ecn.purdue.edu> Cc: Seyedali Ghahari <sghahari(a)purdue.edu>; Dustker, Srinivas Mohan <sdustker(a)purdue.edu> Subject: EPICS India Mid-Semester Course Feedback EPICS India, As we mentioned in Lab today, here is the anonymous 3-question survey<https://purdue.ca1.qualtrics.com/jfe/form/SV_23nxVMqz6nKgdxz> we ask that you fill out by tomorrow, Saturday to provide mid-semester feedback about the class. The plan is that we will share with the class a summary of the results and any action items we might take in response to the information in the upcoming lab. Thank you. Paul Leidig, PE Engineering Education EPICS Advisor and Graduate Teaching Assistant https://www.linkedin.com/in/paulleidig/ PLeidig(a)Purdue.edu<mailto:PLeidig@Purdue.edu> [cid:image001.png@01D5F394.8652A450]

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EPICS PDHs
by Pierce, Andrew L 09 Mar '20

09 Mar '20

Hello EPICS students, Most of you still need to complete PDHs for this semester, and yet many upcoming sessions are not full. Please take advantage of the many opportunities available to you to complete your PDHs so you don't get stuck watching me on YouTube! A few upcoming sessions with at least 10 seats available: * Leadership Series - Mayor John Dennis - Monday, March 9 at 4:30 pm in ARMS 1109 * The Science of Well-being - Dr. Louis Tay - Thursday, March 12 at 1:00 pm in MSEE B010 * Human Development - Graham Lyon - Friday, March 13 at 6:00 pm in ARMS 1101 * Leadership Series - William Muzzillo of General Motors - Monday, March 23 at 4:30 pm in ARMS 1109 Andrew Pierce EPICS Academic Administrator Neil Armstrong Hall of Engineering - Room 1209 701 West Stadium Avenue West Lafayette, IN 47907-2045 Email: pierce1(a)purdue.edu<mailto:pierce1@purdue.edu> Phone: (765) 414-2107 http://www.purdue.edu/epics

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EPICS India: NSS info on IITTP website
by Dustker, Srinivas Mohan 06 Mar '20

06 Mar '20

Hi team, Here is the pics I found on IITTP website on NSS interaction. https://iittp.ac.in/our-stories/activities/social Best, Sri IITTirupati - Social<https://iittp.ac.in/our-stories/activities/social> indian institute of technology tirupati भारतीय प्रौद्योगिकी संस्थान तिरुपति: indian institute of ... iittp.ac.in --------------------------------------------------------------------- Srinivas Mohan Dustker - (734)-773-5151 School of Engineering Education<https://engineering.purdue.edu/ENE> - Ph.D Student '19 EPICS<https://engineering.purdue.edu/EPICS/purdue> - Graduate Teaching Assistant Purdue University, West Lafayette IN Pronouns: he/him/his -----------------------------------------------------------------------

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EPICS India Mid-Semester Course Feedback
by Leidig, Paul Alan 06 Mar '20

06 Mar '20

EPICS India, As we mentioned in Lab today, here is the anonymous 3-question survey<https://purdue.ca1.qualtrics.com/jfe/form/SV_23nxVMqz6nKgdxz> we ask that you fill out by tomorrow, Saturday to provide mid-semester feedback about the class. The plan is that we will share with the class a summary of the results and any action items we might take in response to the information in the upcoming lab. Thank you. Paul Leidig, PE Engineering Education EPICS Advisor and Graduate Teaching Assistant https://www.linkedin.com/in/paulleidig/ PLeidig(a)Purdue.edu<mailto:PLeidig@Purdue.edu> [cid:image001.png@01D5F394.8652A450]

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Prototypes and Housekeeping
by Martinez, Jorge L 05 Mar '20

05 Mar '20

Congratulations to all of you who had a successful Design Review. As you may have experienced, work space and storage are always an issue for a program like EPICS, where we are always trying to expand the impact you have in the local and broader community, while you learn by doing. During each semester break, the lab tries to clean, reorganize, and complete safety audits. Before we reach Spring Break, please: * Make sure your projects are well identified, including team's name and current semester. Items that are not identified may be dismantled or discarded to open up space. * Make sure to use your locker space wisely. Don't hold stuff that the team is not going to use, and bring into the locker, the smaller prototypes or parts the team is using. Do not leave them around the lab adding to the clutter. * Do not keep every prototype. As the project progresses, once test and demonstrations are done, take pictures and discard what is functionally unsafe, unstable, unfeasible or no longer needed. Many items left break when they are moved or become trip hazards in the lab. If you have any questions, please stop by ARMS 1210 or send me an e-mail. Thanks, Jorge Martinez, PE EPICS Lab Manager Purdue University | Neil Armstrong Hall of Engineering - Room 1210 701 West Stadium Ave West Lafayette, IN 47907 +1 765 494 0629 | +1 574 214 9450 (mobile) mart1419(a)purdue.edu<mailto:mart1419@purdue.edu> | https://engineering.purdue.edu/EPICS

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