Important EPICS Week 15 Announcements – Design Review Week
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Design Documents – All should be turned in by the end of the day today. If you haven’t submitted, do so ASAP.
* A PDF of the design documents should be submitted by the end of day that your lab is held to give our design reviewers time to read them.
* You can continue to update and overwrite the document throughout the semester.
* Upload instructions: https://engineering.purdue.edu/EPICS/teams/team-documents/design-doc-upload…
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Design Reviews – April 21-24
* It isn’t too late to invite guest reviewers or your project partners.
* They can register at https://purdue.ca1.qualtrics.com/jfe/form/SV_cC0xLInMzdfAm6F
* Dress code is business casual or better – at least on the top half 😉
* Design reviews will be through the usual GoToMeeting links at the usual lab meeting time.
* Project Managers should compile the team’s slides into one deck unless it is too large to open reliably.
* The PM will be given presenter rights and can share their screen and advance slides as needed.
* Teams are responsible for inviting their community partners and any guest reviewers.
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PDHs
* All PDH requirements are still in place – check your progress in MyEPICS
* There are two main ways left to get PDHs
* Be a peer design reviewer – 1 PDH per team reviewed
* Call in to the team’s GoToMeeting design review<https://sharepoint.ecn.purdue.edu/epics/teams/Public%20Documents/Design%20R…>
* Submit the Peer Design Reviewer Form<https://na2.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=21d2fe88-…>
* You must stay for the whole team (not only one project)
* Use the Advisor Approved Activity Form<https://na2.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=773c61a9-…> to get credit for independent learning
* You can find many videos that can be counted on the EPICS YouTube page<https://www.youtube.com/channel/UCLss90sF9Utg3CoxTrbwZGg/playlists?_ga=2.74…>
* You can also find outside content (CAD Tutorials, Coding tutorials, etc.) and gain credit through the form
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Miller and Chevron Scholarships
Two scholarship opportunities are available and are exclusive to EPICS students that will be returning for the fall semester. The Miller scholarship is available to any student and is valued at $1,000, and the Chevron scholarship is open to any EPICS student but with preference to those with interest in careers in the energy industry and is valued at $2,000. The attached Scholarship application may be used for either scholarship.
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Interested in Becoming an EPICS Ambassador?
EPICS Ambassadors are the face of EPICS for recruiting across the university and outreach to external partners and donors. Ambassadors receive PDH credits for the work they do for the program. See the attached application if interested.
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Social Media
We love seeing your photos and videos of your projects! Please tag us on Facebook and Twitter with your posts to share with us. Follow us on LinkedIn to stay connected so we can be sure you receive invites to come back for events, especially as design reviewers, after graduation.
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T2M – For FYE Students Only
FYE students – there have been changes to the T2M policy for this year. See the attached slide for details. Contact your academic advisor with any questions.
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Service Learning Grants
If you had a grant this semester – don’t’ forget your final reports! I know there has been a lot of chaos, but all of those reports need to be filed.
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Follow Us:
[Image result for twitter logo]<https://twitter.com/EPICSPurdue> [Image result for facebook logo] <https://www.facebook.com/epicspurdue/> [Image result for linkedin logo] <https://www.linkedin.com/groups/5109739>
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Andrew Pierce
EPICS Assistant Director
Neil Armstrong Hall of Engineering – Room 1209
701 West Stadium Avenue
West Lafayette, IN 47907-2045
Email: pierce1(a)purdue.edu<mailto:pierce1@purdue.edu>
Phone: (765) 414-2107
http://www.purdue.edu/epics
Hi team,
I hope everyone is doing well and keeping safe. I have attached a document which lists the final deliverables for EPICS. Please let us know if you have any questions or concerns.
All the best and have a nice evening!
Sri
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Srinivas Mohan Dustker - (734)-773-5151
School of Engineering Education<https://engineering.purdue.edu/ENE> - Ph.D Student '19
EPICS<https://engineering.purdue.edu/EPICS/purdue> - Graduate Teaching Assistant
Purdue University, West Lafayette IN
Pronouns: he/him/his
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Hi al l- My apologies, it looks like this was stuck in my ‘sent’ and I didn’t realize it until teams started asking for the design document upload instructions. Here they are. Best -Andrew
Important EPICS Week 14 Announcements
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Design Reviews – April 21-24
* It isn’t too late to invite guest reviewers or your project partners.
* They can register at https://purdue.ca1.qualtrics.com/jfe/form/SV_cC0xLInMzdfAm6F
* Dress code is business casual or better – at least on the top half 😉
* Design reviews will be through the usual GoToMeeting links at the usual lab meeting time.
* Project Managers should compile the team’s slides into one deck unless it is too large to open reliably.
* The PM will be given presenter rights and can share their screen and advance slides as needed.
* Teams are responsible for inviting their community partners and any guest reviewers.
________________________________
Design Documents – Due on the Day of Lab This Week
* A PDF of the design documents should be submitted by the end of day that your lab is held to give our design reviewers time to read them.
* You can continue to update and overwrite the document throughout the semester.
* Upload instructions: https://engineering.purdue.edu/EPICS/teams/team-documents/design-doc-upload…
________________________________
Follow Us:
[Image result for twitter logo]<https://twitter.com/EPICSPurdue> [Image result for facebook logo] <https://www.facebook.com/epicspurdue/> [Image result for linkedin logo] <https://www.linkedin.com/groups/5109739>
________________________________
Andrew Pierce
EPICS Assistant Director
Neil Armstrong Hall of Engineering – Room 1209
701 West Stadium Avenue
West Lafayette, IN 47907-2045
Email: pierce1(a)purdue.edu<mailto:pierce1@purdue.edu>
Phone: (765) 414-2107
http://www.purdue.edu/epics
Hi all,
The labs this week seem to be running better than last week, and I thank you all for your good attitudes. I don't want to swamp you with class announcements, but I wanted to take a minute to encourage you all to look after not only your physical health during this strange time, but to take a holistic approach to your well-being. If you are struggling with mental health, family situation, financial stress, or whatever else may be weighing on you, please talk with someone and get some help. Many therapists are doing telemedicine, and that a great way to talk things over with a professional. You aren't alone, even if you are forced to be physically alone - many of your advisors and instructors are going through similar struggles and would be more than happy to lend an understanding ear. We miss you all.
You can find great resources on many of these issues and answers to all of your covid questions at https://coronavirus.purdue.edu/students/.
If you need anything, at any time, for any reason - feel free to reach out. One of my favorite songwriters, Mr. John Prine, has been in critical care for a week with the coronavirus, so I'm going to leave you with this this little clip of one of his songs from the Colbert Show: https://www.youtube.com/watch?v=XokTQSGNj3Q
-Andrew
Andrew Pierce
EPICS Assistant Director
Neil Armstrong Hall of Engineering - Room 1209
701 West Stadium Avenue
West Lafayette, IN 47907-2045
Email: pierce1(a)purdue.edu<mailto:pierce1@purdue.edu>
Phone: (765) 414-2107
http://www.purdue.edu/epics
Important EPICS Week 12 Announcements
Hi Students,
We know everybody is figuring out how to get back in the swing of things, so I'll keep this one short and to the point. If you need anything at all or are struggling for any reason, reach out to me, your TA, your advisor, or any of our staff - we are here to help!
Best,
Andrew
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Notice for Students with Difficulty Attending Live Meetings - Distant Time Zones, Limited Internet Connectivity, Illness, etc.
* Each student will be handled on case-by-case basis by your advisor, but our goal is to work with you to help you be successful this semester.
* TA's can record PIGS on-request and share with a student that has difficulty attending the live meeting.
* Project teams can reschedule meeting times to accommodate small group meetings if necessary.
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Student-Driven Recruiting - Attention Communication Officers - Deadline Extended - Due April 3
* All teams are expected to generate a 'help wanted' poster to recruit for your team.
* This effort should be led by the Communication Officer and Project Manager.
* A PDF of the posters are due to the EPICS office (pamb(a)purdue.edu) by close of business April 3.
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EPICS Focus Group (Non-Engineering) - April 8
* There are still 5 spots open for a focus group for non-engineering students only to discuss how EPICS could be improved.
* The session is on Wednesday April 8, 2020 from 530-730 pm EDT.
* You can sign up on myepics and more info will be sent on how to join the live call.
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Follow Us:
[Image result for twitter logo]<https://twitter.com/EPICSPurdue> [Image result for facebook logo] <https://www.facebook.com/epicspurdue/> [Image result for linkedin logo] <https://www.linkedin.com/groups/5109739>
________________________________
Andrew Pierce
EPICS Academic Administrator
Neil Armstrong Hall of Engineering - Room 1209
701 West Stadium Avenue
West Lafayette, IN 47907-2045
Email: pierce1(a)purdue.edu<mailto:pierce1@purdue.edu>
Phone: (765) 494-3559
http://www.purdue.edu/epics
EPICS India,
Amidst this unforeseen transition, I hope you are well and were able to enjoy your spring break.
Here are a few information and reminder items to keep us hitting the ground running this week.
1. Please be sure you are reading all announcements and emails from EPICS! These have a lot of very valuable information.
2. Reminder: Notebook check is due this Friday (3/27/19) at 11:59pm Eastern time.
* Work and Accomplishments & Reflections sections need to be updated and synced to date.
* Sri is planning to provide written feedback, but please let him know if you would like to have a discussion too.
* W&A - Under individual work, please make note of what you did, why you did it, and provide evidence for the said task. It needs to be crystal clear to an outside reader what your specific contributions are. Remember to ask yourself 'Could someone not familiar with the project pick up my notebook and reproduce my work just from this documentation?' - this is the goal. Students in leadership roles should also focus on plans of action for delegating tasks.
* Reflections - The three parts we are looking for, same as they have been, are (1) something that has happened during the week to spark this reflection, (2) connecting to a broader idea (teamwork, ethics, remote communication, benchmarking, etc.), and (3) connecting this to how you will use your experience/learning in the future inside and outside EPICS.
1. If you have not done so already, I strongly recommend getting your PDHs complete as soon as possible. There are many online options for this. Look for updated information on the advisor approved activity form<https://engineering.purdue.edu/EPICS/purdue/individual-documents/profession…> from EPICS.
2. For PIGs conference calls, please sign in with your full name.
3. For PIGs conference calls, please join with audio only, to save bandwidth. When you are presenting, you can share your screen and/or video (be mindful of what is in your background).
4. If you foresee any issues with your access to the internet that may affect your ability to communicate with the class, please let us know ASAP, so we can help determine how best to proceed.
5. Please let Ali, Sri, and/or I know if you have any questions.
Paul Leidig, PE
Engineering Education
EPICS Advisor and Graduate Teaching Assistant
https://www.linkedin.com/in/paulleidig/
PLeidig(a)Purdue.edu<mailto:PLeidig@Purdue.edu>
[cid:image001.png@01D600F5.04F04110]
Hello EPICS Students and Advisors,
As the situation with COVID-19 and campus restrictions progress, we will do our best to communicate new policy as quickly as possible. The policies from the government and university are changing on a daily basis, so please pay attention to any announcements and know that any new rules issues from those bodies will take precedence over any communications from EPICS. The EPICS syllabus has been modified to mirror these policies and is available on the EPICS website.
Availability and Communication
* Advisors and staff will be available via email and will respond as soon possible (generally within 24-48 hours during business days).
* Don't hesitate to reach out if you have any issues at all. We are here to support you!
* TAs will offer virtual office hours over WebEx on their usual schedule. The call-in info is included on the Office Hours Calendar<https://calendar.google.com/calendar/embed?src=iirdl0ct1icraq7l5gqn2dtkr0@g…>.
* The EPICS staff will communicate with the class via email announcements and the EPICS web page.
* Appointments for meetings are still possible; send requests via e-mail. Possibilities include a phone call or a virtual meeting.
* EPICS will not be moving to Blackboard or Brightspace this semester - please continue using MyEPICS, Sharepoint, and other established tools.
Student Responsibilities
As a student in this remote learning course you will need to:
* Check your emails at least every other day.
* Be active in the lab meetings and do your best to keep making progress on your project. This may require creative problem solving from the team to identify appropriate work that can be done remotely.
* The Learning Remotely<https://www.purdue.edu/innovativelearning/learning-remotely/> web site can help you be successful as an online student.
* The Syllabus is updated and is available on the EPICS website.
Lab Use
* Labs are closed. This includes the meeting rooms, computer lab, and build lab. No work will be allowed in the lab. This is an update to the earlier policy in which we hoped to allow limited lab use.
* Materials and prototypes cannot be picked up by students from the lab.
Weekly Lab Meetings
* Lab meetings will be conducted at the usual time over GoToMeeting, unless otherwise directed by your team advisor.
* Advisors are encouraged to stay on the GoToMeeting for the two-hour lab period to allow students to come in and out for coaching.
* All team members are expected to log in remotely and participate, and attendance will be taken. Students should not report to their EPICS meeting rooms.
* If a student experiences difficulty accessing the meetings for any reason, including health issues or limitations to their access to the internet or to a device (computer, smartphone, tablet, etc.) capable of connecting to remote conferencing software, they should contact their TA and advisor promptly to negotiate an appropriate alternative. Advisors are encouraged to give students an option to provide a weekly written report in lieu of the meeting attendance if necessary.
* Project managers and Design Leads should prepare team progress, issues, and goals reports as usual for the GoToMeeting.
* Design Leads should establish communication methods for small group meetings to take place at the conclusion of the overall team's progress reports. Students by default have WebEx through Purdue, which can be used to handle project team meetings.
Professional Development Hours (PDHs)
* All in-person PDHs during this period will either be postponed, canceled, or converted to distance-learning sessions. Monitor the Learning Activities section on MyEPICS<https://engineering.purdue.edu/MyEpics> for details on a session-by-session basis.
* The Advisor Approved Activity form can be used to get PDH credit for any event or independent learning that matches the course outcomes.
* This form can be used to get credit for completing any of the large selection of video modules and lectures available on the EPICS YouTube<https://www.youtube.com/channel/UCLss90sF9Utg3CoxTrbwZGg/playlists> page, as well as external learning opportunities.
* A new Docusign based Advisor Approved Activity<https://na2.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=773c61a9-…> form is available on the website to facilitate updates.
* Upcoming PDHs and news
* The speaker for the leadership series on 3/23 had to cancel. Fortunately, we have video from his last talk, and so that session can still be completed at any time.
* All TA led skill sessions will be moved to remote instruction. Many are expanding the number of spaces available to let more students take advantage of these opportunities. Monitor MyEPICS for updates.
* Autodesk offers free online CAD instruction for Fusion 360 and free 3-year licenses, see https://academy.autodesk.com/ for details. See attached flyer for details.
* Solidworks is also offering free student download through July. See attached flyer for details.
Team Communications
* Teams with strong existing electronic communication channels should continue to use those means for communications.
* Teams that do not have solutions in place should promptly implement Slack, GroupMe, or other real-time communication services to facilitate teamwork through this restricted period.
* All teams should communicate their preferred communication methods with their TA and advisor(s) and include them in those channels, as appropriate.
Documentation
* Individual documentation will be more critical than ever, as advisors will have less observation of team members to use as a basis for evaluation of the course outcomes.
* Notebooks will be checked and feedback given week 12 or 13.
* Students should explicitly document and comment on their achievements in the five outcomes, as described in the Individual Evaluation Rubric<https://engineering.purdue.edu/EPICS/purdue/team-documents/ier>, in their OneNote notebooks.
* There should continue to be regular entries in the Work and Accomplishments section of the notebook, including what work you have done any why, as well as demonstrated evidence of that work. Make it easy for graders to tell what individual accomplishments you have made.
* Reflections should be logged weekly in the OneNote notebook. Consider reflecting on the current situation and how you can make the best of work conditions, and what kind of impact they may be having on your community partners.
* Project managers and design leaders should create summaries of the team meetings, including explicitly listing action items for team members and distribute them to the teams.
Community Partner Visits and Deliveries
* All in-person partner visits and deliveries are suspended during this period.
* Teams should continue to communicate and engage partners through web conferencing, phone, and email.
* Any requests for exceptions require approval by the team advisor and Pam Brown, University Coordinator.
Purchase Requests, 3D Printing, and Laser Cutting
* Items can be ordered and shipped to you remotely.
* When completing the purchase request form, please fill out the desired shipping address in the 'Other special ordering/shipping instructions' field to let us know where it needs to be shipped.
* We cannot guarantee that all of these orders will be approved or that shipping will be available to international addresses. Each request will be handled on a case-by-case basis.
* 3D printing should be ordered from off-campus vendors, such as https://www.shapeways.com/.
* Laser cutting can be requested from the EPICS lab. Requests should include in an email the .stl or .dxf file to the lab staff (epics-ugta(a)ecn.purdue.edu<mailto:epics-ugta@ecn.purdue.edu>), as well as the shipping address in the body of the message.
* Please be patient, as there will likely be delays in fulfilling and shipping these requests relative to normal operations as many of our UGTAs are not returning to campus.
Design Reviews
The design reviews will be moved to all-remote conferencing. Plan to use the GoToMeeting accounts outlined in this document. The reviews will continue to take place during the lab period. All teams should prepare ahead for potential disruptions in the web-conferencing technology. One way to prepare for such disruptions would be to include upload a copy of your slides to the Sharepoint site where you upload your Design Documents.
Suggested Team Activities
Recognizing that each EPICS team is unique and that each team is in a different phase of design, each team will need to communicate with their advisor and develop a plan for how this remote time can best be used to advance their projects. Some common activities that can be done remotely for most teams include, but are not limited to:
* Benchmarking
* Benchmarking, or competitive analysis, can be performed early in the design process, or revisited late in the process to confirm that the partners needs are being met and that existing solutions do not already fulfil those needs.
* Benchmarking can be performed by starting with the list of User Needs and researching commercial products or services that fulfil some or all of the User Needs, and identifying what shortcomings those solutions have that your project can address. Be sure to document your findings.
* Risk Assessment
* Teams can conduct a DFMEA any time after specifications are developed to predict and mitigate the risks of their projects. Guidance on the DFMEA can be found in the Design Process Document<https://sharepoint.ecn.purdue.edu/epics/teams/Public%20Documents/EPICS_Desi…> or American Society for Quality<https://asq.org/quality-resources/fmea>.
* A remote PDH session on Risk Assessment and DFMEA may be offered to facilitate teams addressing the risks in their projects. Monitor MyEPICS for details.
* Outsourcing Research
* Teams in detailed design or near delivery phase may want to reevaluate their fabrication plans. This may include rethinking your approach to fabricating in house, or considering whether outsourcing some or all of the fabrication may be appropriate. Be sure to document your decision making process and findings.
* Needs Assessment and Project Scoping
* Teams that are expecting their projects to finish soon and are stuck waiting on final fabrication may consider initiating the Project Identification phase for the following semester. This may include holding remote conferences with the community partner to understand their needs and formulate a new project for the coming year. Your findings should be documented through a project need statement and User Needs list at minimum.
Suggested Resources
* GoToMeeting<http://www.joingotomeeting.com>
* EPICS holds three GoToMeeting licenses, which correspond to the three classrooms. All teams should use these accounts to meet during their regularly scheduled lab time.
* Reservations for these accounts can be made outside of class hours through the Sharepoint<https://purdue0.sharepoint.com/sites/epics/default.aspx> calendars. Reservations should not be made during other team's class periods.
* GoToMeeting can be accessed through modern browsers or through a mobile app.
* ARMS 1098B - Meeting ID: 728-093-765
* ARMS 1098C - Meeting ID: 189-368-741
* ARMS 1101 - Meeting ID: 796-116-189
* WebEx<https://www.purdue.edu/innovativelearning/supporting-instruction/instructio…>
* All Purdue students, staff, and faculty have access to WebEx, a remote meeting tool that can be used for live-group meetings.
* Update: Student accounts have been upgraded to 100 members per meeting.
* Sharepoint<https://purdue0.sharepoint.com/sites/epics/default.aspx>
* Continue to upload any documents to Sharepoint and utilize your team's OneNote notebook to record your progress.
* Slack<https://slack.com/>
* EPICS has an existing Slack with dedicated channels for each team.
* Slack is available through modern browsers, or as a mobile or desktop application.
* Team members can join using https://join.slack.com/t/epicspurdue/signup.
* Texting Apps
* GroupMe, WhatsApp, and similar mobile group texting apps are commonly used by teams.
* Consider whether these tools are appropriate for communications with team advisors, TAs, and project partners, especially if the team has a culture of using them in a very informal manner.
We want to keep projects moving for our community partners and to meet student outcomes. We will work with each student to insure that course requirements will be met and especially for capstone students. It is even more important to keep up on notebook entries, project work, and attend the online lab meetings. If you have any technical difficulties or limited internet, please let your TA and advisor know so you can work out alternative attendance. Stay safe, stay home, take care of your mental and physical health, and we look forward to seeing you all back soon.
Andrew Pierce
EPICS Assistant Director
Neil Armstrong Hall of Engineering - Room 1209
701 West Stadium Avenue
West Lafayette, IN 47907-2045
Email: pierce1(a)purdue.edu<mailto:pierce1@purdue.edu>
Phone: (765) 414-2107
http://www.purdue.edu/epics
EPICS India,
The EPICS office has asked that I send out this meeting invite with our GoToMeeting information, to help us all keep better track of it.
https://www.gotomeeting.com/meeting/join-meeting
ARMS 1101 Meeting ID: 796116189
Alternatively, there is a GoToMeeting smartphone app. You can you this and the link ARMS 1101 - https://global.gotomeeting.com/join/796116189
