March 2020 - Epics-india - ecn.purdue.edu

EPICS Week 12 Announcements
by Pierce, Andrew L 27 Mar '20

27 Mar '20

Important EPICS Week 12 Announcements Hi Students, We know everybody is figuring out how to get back in the swing of things, so I'll keep this one short and to the point. If you need anything at all or are struggling for any reason, reach out to me, your TA, your advisor, or any of our staff - we are here to help! Best, Andrew ________________________________ Notice for Students with Difficulty Attending Live Meetings - Distant Time Zones, Limited Internet Connectivity, Illness, etc. * Each student will be handled on case-by-case basis by your advisor, but our goal is to work with you to help you be successful this semester. * TA's can record PIGS on-request and share with a student that has difficulty attending the live meeting. * Project teams can reschedule meeting times to accommodate small group meetings if necessary. ________________________________ Student-Driven Recruiting - Attention Communication Officers - Deadline Extended - Due April 3 * All teams are expected to generate a 'help wanted' poster to recruit for your team. * This effort should be led by the Communication Officer and Project Manager. * A PDF of the posters are due to the EPICS office (pamb(a)purdue.edu) by close of business April 3. ________________________________ EPICS Focus Group (Non-Engineering) - April 8 * There are still 5 spots open for a focus group for non-engineering students only to discuss how EPICS could be improved. * The session is on Wednesday April 8, 2020 from 530-730 pm EDT. * You can sign up on myepics and more info will be sent on how to join the live call. ________________________________ Follow Us: [Image result for twitter logo]<https://twitter.com/EPICSPurdue> [Image result for facebook logo] <https://www.facebook.com/epicspurdue/> [Image result for linkedin logo] <https://www.linkedin.com/groups/5109739> ________________________________ Andrew Pierce EPICS Academic Administrator Neil Armstrong Hall of Engineering - Room 1209 701 West Stadium Avenue West Lafayette, IN 47907-2045 Email: pierce1(a)purdue.edu<mailto:pierce1@purdue.edu> Phone: (765) 494-3559 http://www.purdue.edu/epics

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EPICS India: Week 11 Announcements
by Cody Michael Phillips 26 Mar '20

26 Mar '20

Hello Team India! I hope the transition to online classes has been smooth for all of you, and I really hope you all had a great spring break! A few reminders 1. Tomorrow's lab meeting will occur at its usual time, 8:30 am Eastern. It will be over GoToMeeting with Meeting ID: 796-116-189 * At or before 9:30 am Eastern, we will break into sub-teams and the Mobile Science Lab team will call our partners. 2. The PIGS slides are available here: https://docs.google.com/presentation/d/1uYiKLjWYdbXV6qurRDeWsYuAfw6F3AkmSQl… [https://lh6.googleusercontent.com/K7M5RckaSk17RnsG9ashgkaBkQejzWYSK1vn6T9Pb…]<https://docs.google.com/presentation/d/1uYiKLjWYdbXV6qurRDeWsYuAfw6F3AkmSQl…> 3/27/20<https://docs.google.com/presentation/d/1uYiKLjWYdbXV6qurRDeWsYuAfw6F3AkmSQl…> PIGS 3/27/20 Team India 1 docs.google.com 3. Remember that the notebooks are due tomorrow. We still need to have work and accomplishments and weekly reflections as usual (not for week 10). We also need to be very specific on what you did individual. I would recommend using the sections from the IER (Individual Evaluation Rubric). Hear you all tomorrow! (lol get it because it's just audio?) Cody Phillips Electrical Engineering May 2022 Project Manager of Team INDIA in EPICS phill225(a)purdue.edu

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EPICS INDIA: Welcome Back and Week 11-12 Notebook Review
by Leidig, Paul Alan 23 Mar '20

23 Mar '20

EPICS India, Amidst this unforeseen transition, I hope you are well and were able to enjoy your spring break. Here are a few information and reminder items to keep us hitting the ground running this week. 1. Please be sure you are reading all announcements and emails from EPICS! These have a lot of very valuable information. 2. Reminder: Notebook check is due this Friday (3/27/19) at 11:59pm Eastern time. * Work and Accomplishments & Reflections sections need to be updated and synced to date. * Sri is planning to provide written feedback, but please let him know if you would like to have a discussion too. * W&A - Under individual work, please make note of what you did, why you did it, and provide evidence for the said task. It needs to be crystal clear to an outside reader what your specific contributions are. Remember to ask yourself 'Could someone not familiar with the project pick up my notebook and reproduce my work just from this documentation?' - this is the goal. Students in leadership roles should also focus on plans of action for delegating tasks. * Reflections - The three parts we are looking for, same as they have been, are (1) something that has happened during the week to spark this reflection, (2) connecting to a broader idea (teamwork, ethics, remote communication, benchmarking, etc.), and (3) connecting this to how you will use your experience/learning in the future inside and outside EPICS. 1. If you have not done so already, I strongly recommend getting your PDHs complete as soon as possible. There are many online options for this. Look for updated information on the advisor approved activity form<https://engineering.purdue.edu/EPICS/purdue/individual-documents/profession…> from EPICS. 2. For PIGs conference calls, please sign in with your full name. 3. For PIGs conference calls, please join with audio only, to save bandwidth. When you are presenting, you can share your screen and/or video (be mindful of what is in your background). 4. If you foresee any issues with your access to the internet that may affect your ability to communicate with the class, please let us know ASAP, so we can help determine how best to proceed. 5. Please let Ali, Sri, and/or I know if you have any questions. Paul Leidig, PE Engineering Education EPICS Advisor and Graduate Teaching Assistant https://www.linkedin.com/in/paulleidig/ PLeidig(a)Purdue.edu<mailto:PLeidig@Purdue.edu> [cid:image001.png@01D600F5.04F04110]

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Update on EPICS Policy During Covid-19
by Pierce, Andrew L 23 Mar '20

23 Mar '20

Hello EPICS Students and Advisors, As the situation with COVID-19 and campus restrictions progress, we will do our best to communicate new policy as quickly as possible. The policies from the government and university are changing on a daily basis, so please pay attention to any announcements and know that any new rules issues from those bodies will take precedence over any communications from EPICS. The EPICS syllabus has been modified to mirror these policies and is available on the EPICS website. Availability and Communication * Advisors and staff will be available via email and will respond as soon possible (generally within 24-48 hours during business days). * Don't hesitate to reach out if you have any issues at all. We are here to support you! * TAs will offer virtual office hours over WebEx on their usual schedule. The call-in info is included on the Office Hours Calendar<https://calendar.google.com/calendar/embed?src=iirdl0ct1icraq7l5gqn2dtkr0@g…>. * The EPICS staff will communicate with the class via email announcements and the EPICS web page. * Appointments for meetings are still possible; send requests via e-mail. Possibilities include a phone call or a virtual meeting. * EPICS will not be moving to Blackboard or Brightspace this semester - please continue using MyEPICS, Sharepoint, and other established tools. Student Responsibilities As a student in this remote learning course you will need to: * Check your emails at least every other day. * Be active in the lab meetings and do your best to keep making progress on your project. This may require creative problem solving from the team to identify appropriate work that can be done remotely. * The Learning Remotely<https://www.purdue.edu/innovativelearning/learning-remotely/> web site can help you be successful as an online student. * The Syllabus is updated and is available on the EPICS website. Lab Use * Labs are closed. This includes the meeting rooms, computer lab, and build lab. No work will be allowed in the lab. This is an update to the earlier policy in which we hoped to allow limited lab use. * Materials and prototypes cannot be picked up by students from the lab. Weekly Lab Meetings * Lab meetings will be conducted at the usual time over GoToMeeting, unless otherwise directed by your team advisor. * Advisors are encouraged to stay on the GoToMeeting for the two-hour lab period to allow students to come in and out for coaching. * All team members are expected to log in remotely and participate, and attendance will be taken. Students should not report to their EPICS meeting rooms. * If a student experiences difficulty accessing the meetings for any reason, including health issues or limitations to their access to the internet or to a device (computer, smartphone, tablet, etc.) capable of connecting to remote conferencing software, they should contact their TA and advisor promptly to negotiate an appropriate alternative. Advisors are encouraged to give students an option to provide a weekly written report in lieu of the meeting attendance if necessary. * Project managers and Design Leads should prepare team progress, issues, and goals reports as usual for the GoToMeeting. * Design Leads should establish communication methods for small group meetings to take place at the conclusion of the overall team's progress reports. Students by default have WebEx through Purdue, which can be used to handle project team meetings. Professional Development Hours (PDHs) * All in-person PDHs during this period will either be postponed, canceled, or converted to distance-learning sessions. Monitor the Learning Activities section on MyEPICS<https://engineering.purdue.edu/MyEpics> for details on a session-by-session basis. * The Advisor Approved Activity form can be used to get PDH credit for any event or independent learning that matches the course outcomes. * This form can be used to get credit for completing any of the large selection of video modules and lectures available on the EPICS YouTube<https://www.youtube.com/channel/UCLss90sF9Utg3CoxTrbwZGg/playlists> page, as well as external learning opportunities. * A new Docusign based Advisor Approved Activity<https://na2.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=773c61a9-…> form is available on the website to facilitate updates. * Upcoming PDHs and news * The speaker for the leadership series on 3/23 had to cancel. Fortunately, we have video from his last talk, and so that session can still be completed at any time. * All TA led skill sessions will be moved to remote instruction. Many are expanding the number of spaces available to let more students take advantage of these opportunities. Monitor MyEPICS for updates. * Autodesk offers free online CAD instruction for Fusion 360 and free 3-year licenses, see https://academy.autodesk.com/ for details. See attached flyer for details. * Solidworks is also offering free student download through July. See attached flyer for details. Team Communications * Teams with strong existing electronic communication channels should continue to use those means for communications. * Teams that do not have solutions in place should promptly implement Slack, GroupMe, or other real-time communication services to facilitate teamwork through this restricted period. * All teams should communicate their preferred communication methods with their TA and advisor(s) and include them in those channels, as appropriate. Documentation * Individual documentation will be more critical than ever, as advisors will have less observation of team members to use as a basis for evaluation of the course outcomes. * Notebooks will be checked and feedback given week 12 or 13. * Students should explicitly document and comment on their achievements in the five outcomes, as described in the Individual Evaluation Rubric<https://engineering.purdue.edu/EPICS/purdue/team-documents/ier>, in their OneNote notebooks. * There should continue to be regular entries in the Work and Accomplishments section of the notebook, including what work you have done any why, as well as demonstrated evidence of that work. Make it easy for graders to tell what individual accomplishments you have made. * Reflections should be logged weekly in the OneNote notebook. Consider reflecting on the current situation and how you can make the best of work conditions, and what kind of impact they may be having on your community partners. * Project managers and design leaders should create summaries of the team meetings, including explicitly listing action items for team members and distribute them to the teams. Community Partner Visits and Deliveries * All in-person partner visits and deliveries are suspended during this period. * Teams should continue to communicate and engage partners through web conferencing, phone, and email. * Any requests for exceptions require approval by the team advisor and Pam Brown, University Coordinator. Purchase Requests, 3D Printing, and Laser Cutting * Items can be ordered and shipped to you remotely. * When completing the purchase request form, please fill out the desired shipping address in the 'Other special ordering/shipping instructions' field to let us know where it needs to be shipped. * We cannot guarantee that all of these orders will be approved or that shipping will be available to international addresses. Each request will be handled on a case-by-case basis. * 3D printing should be ordered from off-campus vendors, such as https://www.shapeways.com/. * Laser cutting can be requested from the EPICS lab. Requests should include in an email the .stl or .dxf file to the lab staff (epics-ugta(a)ecn.purdue.edu<mailto:epics-ugta@ecn.purdue.edu>), as well as the shipping address in the body of the message. * Please be patient, as there will likely be delays in fulfilling and shipping these requests relative to normal operations as many of our UGTAs are not returning to campus. Design Reviews The design reviews will be moved to all-remote conferencing. Plan to use the GoToMeeting accounts outlined in this document. The reviews will continue to take place during the lab period. All teams should prepare ahead for potential disruptions in the web-conferencing technology. One way to prepare for such disruptions would be to include upload a copy of your slides to the Sharepoint site where you upload your Design Documents. Suggested Team Activities Recognizing that each EPICS team is unique and that each team is in a different phase of design, each team will need to communicate with their advisor and develop a plan for how this remote time can best be used to advance their projects. Some common activities that can be done remotely for most teams include, but are not limited to: * Benchmarking * Benchmarking, or competitive analysis, can be performed early in the design process, or revisited late in the process to confirm that the partners needs are being met and that existing solutions do not already fulfil those needs. * Benchmarking can be performed by starting with the list of User Needs and researching commercial products or services that fulfil some or all of the User Needs, and identifying what shortcomings those solutions have that your project can address. Be sure to document your findings. * Risk Assessment * Teams can conduct a DFMEA any time after specifications are developed to predict and mitigate the risks of their projects. Guidance on the DFMEA can be found in the Design Process Document<https://sharepoint.ecn.purdue.edu/epics/teams/Public%20Documents/EPICS_Desi…> or American Society for Quality<https://asq.org/quality-resources/fmea>. * A remote PDH session on Risk Assessment and DFMEA may be offered to facilitate teams addressing the risks in their projects. Monitor MyEPICS for details. * Outsourcing Research * Teams in detailed design or near delivery phase may want to reevaluate their fabrication plans. This may include rethinking your approach to fabricating in house, or considering whether outsourcing some or all of the fabrication may be appropriate. Be sure to document your decision making process and findings. * Needs Assessment and Project Scoping * Teams that are expecting their projects to finish soon and are stuck waiting on final fabrication may consider initiating the Project Identification phase for the following semester. This may include holding remote conferences with the community partner to understand their needs and formulate a new project for the coming year. Your findings should be documented through a project need statement and User Needs list at minimum. Suggested Resources * GoToMeeting<http://www.joingotomeeting.com> * EPICS holds three GoToMeeting licenses, which correspond to the three classrooms. All teams should use these accounts to meet during their regularly scheduled lab time. * Reservations for these accounts can be made outside of class hours through the Sharepoint<https://purdue0.sharepoint.com/sites/epics/default.aspx> calendars. Reservations should not be made during other team's class periods. * GoToMeeting can be accessed through modern browsers or through a mobile app. * ARMS 1098B - Meeting ID: 728-093-765 * ARMS 1098C - Meeting ID: 189-368-741 * ARMS 1101 - Meeting ID: 796-116-189 * WebEx<https://www.purdue.edu/innovativelearning/supporting-instruction/instructio…> * All Purdue students, staff, and faculty have access to WebEx, a remote meeting tool that can be used for live-group meetings. * Update: Student accounts have been upgraded to 100 members per meeting. * Sharepoint<https://purdue0.sharepoint.com/sites/epics/default.aspx> * Continue to upload any documents to Sharepoint and utilize your team's OneNote notebook to record your progress. * Slack<https://slack.com/> * EPICS has an existing Slack with dedicated channels for each team. * Slack is available through modern browsers, or as a mobile or desktop application. * Team members can join using https://join.slack.com/t/epicspurdue/signup. * Texting Apps * GroupMe, WhatsApp, and similar mobile group texting apps are commonly used by teams. * Consider whether these tools are appropriate for communications with team advisors, TAs, and project partners, especially if the team has a culture of using them in a very informal manner. We want to keep projects moving for our community partners and to meet student outcomes. We will work with each student to insure that course requirements will be met and especially for capstone students. It is even more important to keep up on notebook entries, project work, and attend the online lab meetings. If you have any technical difficulties or limited internet, please let your TA and advisor know so you can work out alternative attendance. Stay safe, stay home, take care of your mental and physical health, and we look forward to seeing you all back soon. Andrew Pierce EPICS Assistant Director Neil Armstrong Hall of Engineering - Room 1209 701 West Stadium Avenue West Lafayette, IN 47907-2045 Email: pierce1(a)purdue.edu<mailto:pierce1@purdue.edu> Phone: (765) 414-2107 http://www.purdue.edu/epics

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EPICS India Lab
by Leidig, Paul Alan 21 Mar '20

21 Mar '20

EPICS India, The EPICS office has asked that I send out this meeting invite with our GoToMeeting information, to help us all keep better track of it. https://www.gotomeeting.com/meeting/join-meeting ARMS 1101 Meeting ID: 796116189 Alternatively, there is a GoToMeeting smartphone app. You can you this and the link ARMS 1101 - https://global.gotomeeting.com/join/796116189

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EPICS INDIA: follow up information - 3/13 meeting
by Dustker, Srinivas Mohan 13 Mar '20

13 Mar '20

Hi team, This is going to be long email filled with information FYI - the meeting time will be at 8:30am on Friday's, starting from March 27th, 2020, where we will begin with PIGS, followed by questions and concerns. Then transition to India call at 9:30am. We (advisors and TA) will be present in the meeting till 10:20am. The best way to connect with us is via email, if you wish to talk to any of us outside of lab time. Make sure you send the email to Ali, Paul and myself; so that everyone is in the loop. Cody - If you want to reserve a GoToMeeting time via any of the three labs (1101, 1098B, 1098C), during after hours, for a virtual team meeting, you can do it via sharepoint. If you need more information on this, just let me know. If you got a new financial officer, let us know. @epics-india@ecn.purdue.edu<mailto:epics-india@ecn.purdue.edu> is the email list for all the team members in India. (Note: The advisors and the TA are not part of the list, so be sure to include us separately) Please start every subject line in your email as - EPICS INDIA: ______________ Coming to the notebooks (generic items to keep in mind; refer to your individual feedback for in-depth expectations): In your W&A, we would like to see two main categorizations - group work and individual work. Under individual work, please make note of what you did, why you did it, and provide evidence for the said task. Also, it would be beneficial to add, in what stage of the design process you currently are. With you reflections, we would like to see your reflection touching the three areas - what happened, how does it relate to EPICS or any of your identities, and the future Students in leadership roles should also focus on a plan of action for delegating tasks and outlining the goals (team and semester) Let us know if you have any questions or concerns. We really appreciate your time and co-operation. Best, Sri --------------------------------------------------------------------- Srinivas Mohan Dustker - (734)-773-5151 School of Engineering Education<https://engineering.purdue.edu/ENE> - Ph.D Student '19 EPICS<https://engineering.purdue.edu/EPICS/purdue> - Graduate Teaching Assistant Purdue University, West Lafayette IN Pronouns: he/him/his -----------------------------------------------------------------------

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EPICS INDIA: ARMS 1101 3/13 Meeting link
by Dustker, Srinivas Mohan 13 Mar '20

13 Mar '20

Hi team! As per Andrew Pierce's recent email, all EPICS labs are moving to GoToMeeting with immediate effect. FYI - the meeting will start at 9:30am, Eastern Daylight Time. Here is the meeting link for GoToMeeting for ARMS 1101: URL: https://www.gotomeeting.com/meeting/join-meeting Meeting ID: 796116189 If you want to call in, please use the following instructions: ARMS 1101: +1(408)650-3123, access code 796 116 189#, audio PIN: 894# Please let us know if you have questions or concerns. Stay safe! Best, Sri --------------------------------------------------------------------- Srinivas Mohan Dustker - (734)-773-5151 School of Engineering Education<https://engineering.purdue.edu/ENE> - Ph.D Student '19 EPICS<https://engineering.purdue.edu/EPICS/purdue> - Graduate Teaching Assistant Purdue University, West Lafayette IN Pronouns: he/him/his -----------------------------------------------------------------------

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EPICS - Today's Labs Moving to GoToMeeting
by Pierce, Andrew L 13 Mar '20

13 Mar '20

Hello all, We got word this morning that someone who has been in the EPICS labs has had exposure to a family member who has shown symptoms of COVID-19. There has not been a confirmed case here, but out of an abundance of caution, we are closing the labs and meeting rooms starting today and continuing through spring break. All teams who meet today should plan to call in to the appropriate GoToMeeting during normal lab hours: * ARMS 1098-B: +1(408)650-3123, access code 728 093 765#, audio PIN: 778# * ARMS 1098-C: +1(571)317-3112, access code 189 368 741#, audio PIN: 278# * ARMS 1101: +1(408)650-3123, access code 796 116 189#, audio PIN: 894# Please send any questions to me directly. My email and mobile phone number is below. Best regards, Andrew Andrew Pierce EPICS Academic Administrator Neil Armstrong Hall of Engineering - Room 1209 701 West Stadium Avenue West Lafayette, IN 47907-2045 Email: pierce1(a)purdue.edu<mailto:pierce1@purdue.edu> Phone: (765) 414-2107 http://www.purdue.edu/epics

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EPICS Response to COVID-19
by Pierce, Andrew L 12 Mar '20

12 Mar '20

[cid:image002.png@01D5F88A.36DD0F50] EPICS Program To: EPICS Students, Teaching Assistants, and Advisors From: Andrew Pierce, Academic Administrator Date: March 12, 2020 Subject: Temporary Restrictions in Response to Covid-19 Courses Effected: EPCS 101, 102, 111, 121, 201, 202, 301, 302, 401, 402, 411, 412, and 490 Effective: March 14 - until further notice In accordance with President Daniels' email earlier this week, as a proactive effort to reduce the potential for the spread of the novel coronavirus disease (COVID-19) on the Purdue West Lafayette campus, the EPICS courses are implementing restrictions to group work and to the use of lab and classroom facilities. There is no cause for panic, but student health and safety are always our priority, and appropriate steps toward prevention are in the best interest of everyone in the community. Coursework will continue in accordance with the EPICS syllabus<https://purdue0.sharepoint.com/sites/epics/Public%20Documents/Forms/AllItem…>; however, we will be implementing remote team meetings and limited lab work, beginning March 14 and extending until the University issues further guidance. The situation will be monitored, and updates will be communicated through email as needed. These policies are contingent on the university implementing further restrictions. Any guidance from the University will supersede the guidance outlined in this memo, and EPICS will always defer to new rules implemented at the University level. Methods and expectations for remote work are outlined below: Weekly Lab Meetings Lab meetings will be conducted at the usual time over WebEx, GoToMeeting, or comparable technology, similar to what we have always done for the remote Design Reviews. GoToMeeting is the preferred technology for lab meetings at this time. All team members are expected to log in remotely and participate, and attendance will be taken. Students should not report to their EPICS meeting rooms. If a student anticipates limitations on their access to the internet or to a device (computer, smartphone, tablet, etc.) capable of connecting to remote conferencing software, they should contact their TA and advisor promptly to negotiate an appropriate alternative. Project managers and Design Leads should prepare team progress, issues, and goals reports as usual. Design Leads should establish communication methods for small group meetings to take place at the conclusion of the overall team's progress reports. Professional Development Hours (PDHs) All in-person PDHs during this period will either be postponed, canceled, or converted to distance-learning sessions. Monitor the Learning Activities section on MyEPICS<https://engineering.purdue.edu/MyEpics> for details on a session-by-session basis. Team Communications Teams with strong existing electronic communication channels should continue to use those means for communications. Teams that do not have solutions in place should promptly implement Slack, GroupMe, or other real-time communication services to facilitate team work through this restricted period. All teams should communicate their preferred communication methods with their TA and advisor(s) and include them in those channels, as appropriate. Documentation Individual documentation will be more critical than ever, as advisors will have less observation of team members to use as a basis for evaluation of the course outcomes. Students should explicitly document and comment on their achievements in the five outcomes, as described in the Individual Evaluation Rubric<https://engineering.purdue.edu/EPICS/purdue/team-documents/ier>, in their OneNote notebooks. There should continue to be regular entries in the Work and Accomplishments and Reflection sections of the OneNote notebook. Project managers and design leaders should create summaries of the team meetings, including explicitly listing action items for team members and distribute them to the teams. Community Partner Visits and Deliveries Teams should analyze the impact of working remotely on their projects and partnerships. If community partner interactions can be conducted remotely, that is preferred and recommended. If interaction in-person, including on-site construction or fabrication, is deemed necessary by the team leadership and approved by the advisor, contact Jorge Martinez, Lab Manager, for further instructions. All in-person partner visits and deliveries are suspended during this period. Teams should continue to communicate and engage partners through web conferencing, phone, and email. Any requests for exceptions require approval by the team advisor and Pam Brown, University Coordinator. Lab Facilities The EPICS labs and computer lab will be limited to high priority work only during this period. If it is possible to complete tasks remotely without using lab facilities, that is advised. The doors and card swipe systems will be locked and can only be opened by approved staff. Access will only be permitted during staffed hours, 8am - 5pm Monday through Friday, or as otherwise arranged. To gain access, students will need approval from their team advisor and must be approved by Jorge Martinez (mart1419(a)purdue.edu<mailto:mart1419@purdue.edu>). Monitor communications from EPICS and the University, as a complete closure of labs is possible as the situation progresses. Any students granted permission to use the lab facilities should practice social distancing, avoid touching eyes, nose, and mouth, and should practice routine handwashing in accordance with CDC recommendations<https://www.cdc.gov/coronavirus/2019-ncov/about/prevention-treatment.html>. For safety, students should never work alone in the labs, but group size should be minimized to limit exposure. If the lab meeting rooms are needed for a face-to-face activity, follow similar precautions and use the same procedure to obtain advisor approval and contact Jorge Martinez. Graduate TA office hours will also be suspended through this period. Design Reviews The design reviews will be moved to all-remote conferencing. Plan to use the GoToMeeting accounts outlined in this document. The reviews will continue to take place during the lab period. All teams should prepare ahead for potential disruptions in the web-conferencing technology. One way to prepare for such disruptions would be to include upload a copy of your slides to the Sharepoint site where you upload your Design Documents. Suggested Team Activities Recognizing that each EPICS team is unique and that each team is in a different phase of design, each team will need to communicate with their advisor and develop a plan for how this remote time can best be used to advance their projects. Some common activities that can be done remotely for most teams include, but are not limited to: * Benchmarking * Benchmarking, or competitive analysis, can be performed early in the design process, or revisited late in the process to confirm that the partners needs are being met and that existing solutions do not already fulfil those needs. * Benchmarking can be performed by starting with the list of User Needs and researching commercial products or services that fulfil some or all of the User Needs, and identifying what shortcomings those solutions have that your project can address. Be sure to document your findings. * Risk Assessment * Teams can conduct a DFMEA any time after specifications are developed to predict and mitigate the risks of their projects. Guidance on the DFMEA can be found in the Design Process Document<https://sharepoint.ecn.purdue.edu/epics/teams/Public%20Documents/EPICS_Desi…> or American Society for Quality<https://asq.org/quality-resources/fmea>. * A remote PDH session on Risk Assessment and DFMEA may be offered to facilitate teams addressing the risks in their projects. Monitor MyEPICS for details. * Outsourcing Research * Teams in detailed design or near delivery phase may want to reevaluate their fabrication plans. This may include rethinking your approach to fabricating in house, or considering whether outsourcing some or all of the fabrication may be appropriate. Be sure to document your decision making process and findings. * Needs Assessment and Project Scoping * Teams that are expecting their projects to finish soon and are stuck waiting on final fabrication may consider initiating the Project Identification phase for the following semester. This may include holding remote conferences with the community partner to understand their needs and formulate a new project for the coming year. Your findings should be documented through a project need statement and User Needs list at minimum. Suggested Resources * GoToMeeting<http://www.joingotomeeting.com> * EPICS holds three GoToMeeting licenses, which correspond to the three classrooms. All teams should use these accounts to meet during their regularly scheduled lab time. * Reservations for these accounts can be made outside of class hours through the Sharepoint<https://purdue0.sharepoint.com/sites/epics/default.aspx> calendars. Reservations should not be made during other team's class periods. * GoToMeeting can be accessed through modern browsers or through a mobile app. * ARMS 1098B - Meeting ID: 728-093-765 * ARMS 1098C - Meeting ID: 189-368-741 * ARMS 1101 - Meeting ID: 796-116-189 * WebEx<https://www.purdue.edu/innovativelearning/supporting-instruction/instructio…> * All Purdue students, staff, and faculty have access to WebEx, a remote meeting tool that can be used for live-group meetings. * To the best of our current knowledge, student accounts are limited to meetings of eight (8) users. If your project team exceeds eight members, plan to reserve and use the appropriate GoToMeeting ID for your project meeting. * Sharepoint<https://purdue0.sharepoint.com/sites/epics/default.aspx> * Continue to upload any documents to Sharepoint and utilize your team's OneNote notebook to record your progress. * Slack<https://slack.com/> * EPICS has an existing Slack with dedicated channels for each team. * Slack is available through modern browsers, or as a mobile or desktop application. * Team members can join using https://join.slack.com/t/epicspurdue/signup. * Texting Apps * GroupMe, WhatsApp, and similar mobile group texting apps are commonly used by teams. * Consider whether these tools are appropriate for communications with team advisors, TAs, and project partners, especially if the team has a culture of using them in a very informal manner. Any questions or comments are welcomed, and should be sent to me directly. Contact information for all staff are included in the syllabus. Please keep an eye out for further communications from EPICS and from the University, as this guidance is likely to evolve. Thank you for your cooperation and patience as we make the most of this situation Best regards, [cid:image003.png@01D5F88A.36DD0F50] Andrew Pierce, M.S. EPICS Academic Administrator Email: pierce1(a)purdue.edu<mailto:pierce1@purdue.edu> Mobile: (765) 414-2107 [cid:image007.png@01D5F88A.C9710420] Neil Armstrong Hall of Engineering, Room 1200 | 701 West Stadium Avenue | West Lafayette, IN 47907-2045 Phone: 765-496-1068 | Fax: 765-494-0052 | epics(a)purdue.edu<mailto:epics@purdue.edu> | https://w<http://www.purdue.edu/epics>ww.purdue.edu/epics<http://www.purdue.edu/epics>

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EPICS Week 9 Announcements
by Pierce, Andrew L 10 Mar '20

10 Mar '20

Important EPICS Week 9 Announcements ________________________________ Student-Driven Recruiting - Attention Communication Officers - Due March 27 * All teams are expected to generate a 'help wanted' poster to recruit for your team. * This effort should be led by the Communication Officer and Project Manager. * A PDF of the posters are due to the EPICS office by close of business March 27. * Communications Officers will be asked to post the flyers in the appropriate buildings following approval from the EPICS staff. ________________________________ *NEW* EPICS Wellbeing PDH Series - Starts March 12 Students from Purdue Engineering Student Council (PESC) have organized an excellent set of speakers to help promote wellbeing among students in the EPICS program. The series will cover wellbeing topics including the Science of Wellbeing, Validation in Team Relationships, and Wellbeing in the Workplace. Take advantage of these new PDH opportunities by registering in myEPICS today. See attached flier for details. ________________________________ Greater Lafayette Mini Maker Faire - April 4 This is a fun opportunity to show off your EPICS or personal projects with makers of all kinds. See the attached flier or visit https://greaterlafayette.makerfaire.com/ for details and registration. ________________________________ Follow Us: [Image result for twitter logo]<https://twitter.com/EPICSPurdue> [Image result for facebook logo] <https://www.facebook.com/epicspurdue/> [Image result for linkedin logo] <https://www.linkedin.com/groups/5109739> ________________________________ Andrew Pierce EPICS Academic Administrator Neil Armstrong Hall of Engineering - Room 1209 701 West Stadium Avenue West Lafayette, IN 47907-2045 Email: pierce1(a)purdue.edu<mailto:pierce1@purdue.edu> Phone: (765) 494-3559 http://www.purdue.edu/epics

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