Good morning, Please read the information below about SuccessFactors Go-Live on January 2nd, 2019. Happy Holidays! Kind Regards, Christina Wilson Payroll Account Assistant Davidson School of Chemical Engineering Forney Hall Room 1057 Tel. 765-494-4072 wilso917@purdue.edu<mailto:wilso917@purdue.edu> Transform Purdue- SuccessFactors<https://www.purdue.edu/treasurer/transform/index.html> [https://www.purdue.edu/brand/images/Purdue_University-150_Years_of_Giant_Lea...] From: bpr@purdue.edu <bpr@purdue.edu> Sent: Wednesday, December 19, 2018 4:39 PM To: Wilson, Christina D <wilso917@purdue.edu> Subject: Employees and SuccessFactors Go Live [https://www.purdue.edu/hr/careers/successfactors/images/index-banner.jpg]<https://spa2013.itap.purdue.edu/Business/bpnews/Pages/default.aspx> Release Date: December 19, 2018 Employees Prepare for SuccessFactors Deployment As you know, we are upgrading to SuccessFactors January 1. SuccessFactors is the new human capital management system that we will use for timekeeping, time off requests, recruitment and new hire processes, performance appraisals and the merit process. What does that mean to you? On (and not before) January 2, you will be able to access the Employee Launchpad located on the OneCampus Portal<https://one.purdue.edu/> to access SuccessFactors. A BoilerKey is required. If you do not currently have a BoilerKey, follow the directions provided by Secure Purdue<https://www.purdue.edu/securepurdue/iamoServices/BoilerKey.php> or visit https://purdue.edu/boilerkey. Contact your local computer support or help desk for further assistance. Employee Self-Service Information Through the Employee Profile, you will be able to update your personal information, such as address, education or bank details and view pay statements. Learn more about navigating SuccessFactors and the employee profile by viewing the cheat sheet<https://www.purdue.edu/hr/successfactors/training/navTimeKOff/supportingDocs/Managing%20Your%20Employee%20Profile%20Cheat%20Sheet.docx> (a single-page document), video<https://www.purdue.edu/hr/successfactors/training/navTimeKOff/navVideo/index.html> or quick reference guide<https://www.purdue.edu/hr/successfactors/training/navTimeKOff/supportingDocs/Managing%20Your%20Employee%20Profile%20in%20SuccessFactors.docx>. Time Off All benefits-eligible employees will access the Time Off tile within SuccessFactors to request leaves of absence. Watch a quick video<https://youtu.be/rXa2wAz8M_w> or follow a Quick Reference Guide (QRG)<https://www.purdue.edu/hr/successfactors/training/navTimeKOff/supportingDocs/Requesting%20Personal%20Time%20Off.docx> to learn more about requesting time off. As outlined in the Pay Practices for 2018 Winter Recess<https://www.purdue.edu/hr/Compensation/policies/pdf/2018_Winter_Recess_Pay_Practice.pdf>, all non-exempt benefits-eligible employees will use 'Other Leave With Pay' to record the Winter Recess days as paid. You will have access to the Time Off tile within SuccessFactors on January 2. The leave request for winter recess days should be completed by the end of the payroll period, January 6. Timekeeping All non-exempt employees will utilize SuccessFactors Timesheets or the Webclock application to document time. If you do not know which timekeeping method your area will use, please speak with your supervisor, contact your business office or email bpr@purdue.edu<mailto:bpr@purdue.edu>. The three timekeeping methods are: * Negative Time Profile automatically updates and processes the timesheet based on planned work schedule. * Employee does not access SuccessFactors to document time. * Employee requests time off through SuccessFactors (time off tile) and not the timesheet. * Employee documents overtime or other exception to timesheet, when applicable. Employee will need to submit timesheet; manager will review and approve. * A video<https://youtu.be/HviFYsepIOw>, cheat sheet<https://www.purdue.edu/hr/successfactors/training/navTimeKOff/supportingDocs/Time%20Entry%20-%20Negative%20Cheat%20Sheet.docx> and quick reference guide<https://www.purdue.edu/hr/successfactors/training/navTimeKOff/supportingDocs/Time%20Entry%20-%20Negative.docx> are available for employees. Supervisors also have a video<https://youtu.be/tjXapKb1_r0> and quick reference guide<https://www.purdue.edu/hr/successfactors/training/navTimeKOff/supportingDocs/Approving%20Time%20-%20Positive%20and%20Negative.docx>. * Positive Recording Profile requires employee to access the timesheet through SuccessFactors to record time. * Employee records number of hours worked and submits the timesheet weekly. Supervisors review and approve timesheets. * Employee requests time off through SuccessFactors (time off tile) and not the timesheet. * A video,<https://youtu.be/duG7zOifphk> cheat sheet<https://www.purdue.edu/hr/successfactors/training/navTimeKOff/supportingDocs/Time%20Entry%20-%20Negative%20Cheat%20Sheet.docx> and quick reference guide<https://www.purdue.edu/hr/successfactors/training/navTimeKOff/supportingDocs/Time%20Entry%20-%20Positive.docx> are available for employees. Supervisors also have a video<https://www.purdue.edu/hr/successfactors/training/navTimeKOff/supportingDocs/Time%20Entry%20-%20Positive%20Cheat%20Sheet.docx> and quick reference guide<https://www.purdue.edu/hr/successfactors/training/navTimeKOff/supportingDocs/Approving%20Time%20-%20Positive%20and%20Negative.docx>. * Clock-Based Recording requires employee to access the Webclock application to clock in and out. * The recorded hours are pushed to the timesheet. Supervisors access the Webclock to review/edit/approve time. * Employee requests time off through SuccessFactors (time off tile) and not the Webclock. * A video<https://youtu.be/oOyf4WWDKlk>, cheat sheet<https://www.purdue.edu/hr/successfactors/training/navTimeKOff/supportingDocs/Recording%20and%20Editing%20Time%20Cheat%20Sheet.docx> and quick reference guide<https://www.purdue.edu/hr/successfactors/training/navTimeKOff/supportingDocs/Recording%20and%20Editing%20Time.docx> are available for employees. Supervisors also have a video<https://www.youtube.com/watch?v=GWlYuYo4KuQ>, cheat sheet<https://www.purdue.edu/hr/successfactors/training/navTimeKOff/supportingDocs/Approving,%20Rejecting%20and%20Editing%20Time%20Cheat%20Sheet.docx> and quick reference guide<https://www.purdue.edu/hr/successfactors/training/navTimeKOff/supportingDocs/Approving,%20Rejecting%20and%20Editing%20Time.docx>. Please visit https://purdue.edu/timehelp to review all available training resources related to employee self-service tasks, time off requests and timekeeping. Department Support and Business Office Help Resources If you assist your area with recruitment or hiring processes, onboarding new employees, payroll-related tasks or other employee data changes, please review the training resources available online<https://www.purdue.edu/hr/successfactors/training/index.php> and consider visiting a working lab: * Recruitment drop-in labs<https://www.purdue.edu/treasurer/transform/Transform%20Newsletter/2018-12-13/three.html> are available through February. * January payroll and employee data change open labs<https://www.purdue.edu/treasurer/transform/Transform%20Newsletter/2018-12-13/two.html> are available for business management. Help Resources Your supervisor is your first point of contact when needing assistance. They or your business office can gain needed answers and assistance from a dedicated help team, composed of project team members, subject matter experts and consultants. There are also direct emails to teams that can help answer questions: * Contact sfrecruit@purdue.edu<mailto:sfrecruit@purdue.edu> with recruitment process questions. * Contact timeadmin@purdue.edu<mailto:timeadmin@purdue.edu> with timekeeping questions. * Contact jobfamilystructure@purdue.edu<mailto:jobfamilystructure@purdue.edu> with job family questions. * Contact hr@purdue.edu<mailto:hr@purdue.edu> with time off (leaves) questions. * Contact paspec@purdue.edu<mailto:paspec@purdue.edu> with personnel actions and employee data change questions. [https://www.purdue.edu/treasurer/transform/Transform%20Newsletter/images/mai...] Are we providing the content you need to keep up-to-date on the Transformation projects? Are there topics you'd like to see us cover? Let us know at bpr@purdue.edu<mailto:bpr@purdue.edu>. SuccessFactors Help<https://www.purdue.edu/hr/successfactors/training/goLive.php> SuccessFactors Training<https://www.purdue.edu/hr/successfactors/training/index.php> Copyright (c) 2018 Questions regarding this newsletter can be directed to bpr@purdue.edu<mailto:bpr@purdue.edu>
