Good morning, This is a friendly reminder of the pause deadlines in regards to purchasing, invoice/reimbursement payments and travel expense reports as we get closer to the July 1 launch of the Finance transformation project. Upcoming Deadlines: **May 30 is the last day to submit a catalog order in Ariba. Any orders that are not approved by the business office by May 31 will be deleted unless you put them back in composing status. Orders that do not need to be placed now should be held until after July 1 when Ariba is available again. **May 30 is the last day to submit an invoice/reimbursement to the business office if the vendor needs to receive payment by June 30. Any invoices or reimbursement requests received after this day will not be processed until after July 1. **June 13 is the last day to submit your travel expense report in Concur. Any expense reports that are not approved by the business office by June 15 will be deleted and travelers or their delegates will have to re-submit the expense report after July 1. Interim Order Method Guide: Below is the interim purchasing process for orders that are essential and cannot wait until July to be placed. Please note, the interim processes require extensive resources and manual effort; therefore, orders should be made only for essential items during the pause period. We have a limited number of credit cards on hand for individuals to check out. Those cards will only be available for items that you can easily pick up at a local vendor/supplier. Type Dollar Amount Interim Purchase Methods Catalog Suppliers Up to $9,999.99 Purchasing credit card will have to be used. The order will have to be placed in the business office via website or over the phone. Purchasing cards will not be available to be checked out. Non-Catalog Suppliers Up to $4,999.99 Purchasing credit card will have to be used. The order will have to be placed in the business office via website or over the phone. Purchasing card will not be available to be checked out. If the vendor does not accept credit cards, please work with the business office to place order and pay by check. Non-Catalog Suppliers $5,000 to $9,999.99 Please work with the business office to place order. All Suppliers/Orders $10,000 and above Follow process for Requests for Purchase $10,000 (see below) and work with the business office to place order. Requests for Purchase $10,000 and over: The process for purchase requests $10K and over has not changed. Requests should be submitted to Procurement at: Requests for Purchase $10,000 and over<https://sp2013.itap.purdue.edu/businessservices/procure/requests/SitePages/Request%20for%20Purchase%20$10,000%20and%20Over.aspx>. Procurement Sourcing Staff will review your request and advise on next steps. Xerox (Print Services): Orders should be created in WebCRD. Credit card information should be called into Xerox. Please work with the business office to make this payment. University Stores (Gases): will be accepting the Form 100<https://www.purdue.edu/materials/documents/form100.pdf>. Please bring this form to the Business Office to approve before picking up your items. Fisher Storerooms: Please check out a purchasing card from the business office prior to picking up the items. Cannon IV (MFD's, Copiers, Printers): The current process for requesting devices should be followed. Complete the Copy/Print Questionnaire<https://spa2013.itap.purdue.edu/Business/busforms/Business%20Forms/Copy%20Print%20Questionnaire.pdf> and email to copyprint@lists.purdue.edu<mailto:copyprint@lists.purdue.edu> for a quote. Orders will have to be placed by the business office. Restricted Commodity approval is required for all interim purchase methods PRIOR to order placement. Restricted Product Category Animals/Fish Information Technology Furniture and Office Accessories Radioactive Materials Safety Equipment, Explosive Materials Building, Construction and Maint., General Building Construction, Infrastructure Construction & Maint. Do not hesitate to reach out to the business office if you have any questions regarding the pause deadlines or interim purchasing process. We appreciate your patience during the pause period. Best regards, Yvette Yvette Rosas Business Manager Davidson School of Chemical Engineering