Hi All,

*Reminder on how to process travel*

**This information is specific for funded employees (i.e. if you have an RA). Faculty have been copied as an FYI.

Travel Cards – Please note you must speak with you PI prior to submitting a Travel Card application as not all allow travel cards and they will need to approve your application. Also, you should only apply for one if you travel more than twice a year.

The Purdue University Travel Card (TCard) is available for faculty and staff who travel on official University-related business. The TCard provides an efficient, cost-effective method to procure travel and travel-related services.
The TCard is Purdue’s preferred reservation and payment method for University travel. All purchases made on the card must adhere to Purdue Travel Regulations. You are responsible for charges on your card and knowing the travel regulations so please review this and ask questions (purduetravel@purdue.edu) if needed.

AAA travel – this is a great way to book travel and not spend money out of pocket if you don’t have a travel card or if you have complicated travel plans.

Please see attached.

Expense Report – you must complete an expense report following your trip

You can log into concur to do this
The easiest way I have found to complete this would be via the Qualtrics link travel provides on their website

Travel reports must be submitted within 60 days from the last day of business travel. Those that are not processed within 120 days are reported as additional wages to the employee and will have resulting tax implications.

If there issues, I have listed the Travel Department’s contact info below.

Email: purduetravel@purdue.edu
Phone: 765-494-7354

Thank you

Josh Contreras
Senior Administrative Assistant
School of Materials Engineering

Neil Armstrong Hall of Engineering
Office: 765-494-4100