Hello,

This is a reminder that the outstanding charges for card ending in 4055 are now due. We require the necessary documents to close this statement.  Please note the below outstanding list(s) are for current cycle, October,  that closes on November  6^th.

As a reminder, the credit card cycle closes on the 6th of each month, and we need the documents by the 15th to avoid delays in closing the statement. Failure to submit the documents timely may result in the card’s limit being reduced to $1.

If you no longer have the receipt for this transaction, please work with your business manager on the next steps.

Pcard Receipts and Required documentation should be sent thru the Purchasing Center Services (TDX).  Below is the link to TDX, Purchasing Center Services. Do not send to directly to reconciler or replying to this email with required documentation.

 https://service.purdue.edu/TDClient/32/Purdue/Requests/ServiceDet?ID=62

10/07 - 11/06

If these receipts have already been submitted, please respond to this email with where they were sent. 

Reminder & Tips for Required Pcard Documentation:

• Hospitality Charges Requires an Attendee List
• Itemized Receipts are required for all purchases
• Approvals When Necessary (signatures or emails)
• Specific Purpose/Benefit to the Project
• Provided reasoning listing only “Lab supplies” or anything similar is not descriptive enough and will be sent back for additional information
• Missing Receipt forms MUST be signed by business office staff before submitting to Purchasing Center, non-signed missing receipts forms will be sent back and ticket closed
• If any charges on Pcard Transaction requires PRF reimbursement, please work with business office staff on process

Please let me know if you have any questions.