Hello BME –

I hope you had a great Spring Break! The updated Standard Operating Procedures (SOP) for Checking Out a Department P-Card have been finalized and is attached. This updated procedure reflects the latest best practices, regulatory requirements, and organizational improvements. Also attached are the Purchasing Card Policies Manual per Purdue Policies, a walkthrough guide of using Purdue's Service Portal ticketing system and a blank Purchase Request form Template. 

A quick reminder from the Manual "The Purdue University Purchasing Card (Pcard) provides an efficient, cost-efficient method of purchasing and paying for small dollar, non-repetitive transactions within established procurement guidelines, to conduct university business. Unless exceptions are listed in this document, all policies and procedures apply to all Purdue University locations. The Purchasing Card cannot be used to avoid or bypass appropriate procurement or payment procedures or for personal use." Please Refer to Page 12 of the Manual for "Appropriate Card Expenses" and a step by step on evaluating when to use Procurement services vs a P card.

I encourage everyone to review the documents carefully to ensure familiarity with the updated processes.

Key updates include:

• Verify that your purchase should not go through Purdue Procurement instead of a P-Card

• Cory Wilfong will be the designated Point of Contact 

• A completed purchase request form must be verified before you can check out a Card

• Clear guidelines on submitting P-card receipts

Please take the time to familiarize yourself with these changes. If you have any questions or need clarification, don’t hesitate to reach out to Cory Wilfong or Dylon Chase."

Thank you!

Dylon Chase 

Business Manager

Weldon School of Biomedical Engineering & 

Laboratory of Renewable Resources Engineering (LORRE)

MJIS, 206 S Martin Jishcke Dr, West Lafayette, IN 47907

o: 765-494-2980

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